Dear [Client], I hope this letter finds you in good health. I am writing to inform you that an overpayment has been identified in your account with our company. We greatly appreciate your business and take this opportunity to address this matter promptly. Upon reviewing our records, we have come to understand that an overpayment in the amount of [dollar amount] was made on [date]. This surplus arises as a result of [briefly explain the reason for overpayment, e.g., duplicate payment, invoice error, or miscalculation]. We sincerely apologize for any inconvenience or confusion this may have caused you. As per our policy and commitment to maintaining transparency and ethical business practices, we would like to promptly return this overpayment to you. Enclosed with this letter, you will find a check for the full amount of the overpayment. Please kindly deposit or cash the enclosed check at your earliest convenience. If you have any questions or concerns regarding this matter, please do not hesitate to contact our customer service department at [phone number] or via email at [email address]. Our dedicated team will be more than happy to assist you and provide further clarification. Once again, we apologize for any inconvenience this overpayment may have caused, and thank you for your understanding and cooperation. We value your continued support and look forward to serving you in the future. Sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Your Contact Information] Keywords: West Virginia, sample letter, return of overpayment, overpayment to client, refund, duplicate payment, invoice error, miscalculation, ethical business practices, transparency, customer service.
West Virginia Sample Letter for Return of Overpayment to Client
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How to fill out West Virginia Sample Letter For Return Of Overpayment To Client?
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FAQ
Dear [Employee], A salary overpayment has been identified on a previous pay period and has been submitted to University Payroll & Benefits for processing. University Payroll & Benefits will send you notification of the overpayment along with the collection process needed to satisfy this debt.
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
Notify the employee in writing To start, talk with your employee about the overpayment. Negotiate a plan that works for you and the employee, such as deducting a certain amount each paycheck. Make sure the final plan is in writing, and get the employee's signature.
Overpayment letter to employee template for immediate use You are receiving this letter because an overpayment has been issued to you in the amount of $X. XX due to: (State Reason Here). Please sign, date, and return the form below within X days. I have been notified of an overpayment in the net amount of $X.
Inform a Customer of an Overpayment ? Example Letters, Guides and Samples Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
