This form is a sample letter in Word format covering the subject matter of the title of the form.
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Acknowledgment of Sale on Approval Dear [Recipient's Name], I am writing to acknowledge the sale on approval of the product/item [provide a brief description] as per our recent correspondence. This letter aims to confirm our agreement and outlines the terms and conditions associated with the sale, specifically binding for transactions made in the state of West Virginia. As an acknowledgment, we hereby confirm that the product mentioned above has been sold to you on an "approval basis" as stated in our initial agreement. This means you have the right to inspect and evaluate the product before deciding on its final purchase. The terms and conditions of this sale are as follows: 1. Inspection Period: You have a specified inspection period, usually mentioned in the original agreement, during which you can carefully assess the product. This period typically commences upon receipt of the product and lasts for a specific number of days (e.g., 7 days) unless otherwise agreed upon. 2. Return Conditions: If you decide not to keep the product, it must be returned to us within the inspection period, in its original condition, without any damages or alterations, and in the original packaging. Please note that any product returned in a condition less favorable than its original state may result in additional charges or denial of a refund. 3. Liability for Damages: You are responsible for any loss, damage, or theft that may occur during the inspection period. It is your obligation to ensure that the product is protected against any potential harm. 4. Purchase Confirmation: Once you have completed the inspection period and wish to proceed with the purchase, you must provide us with a written confirmation, either via email or by signing a separate purchase agreement. In the absence of such confirmation, we will consider the product as returned. It is essential to note that during the approval period, you are responsible for any expenses related to the product, including but not limited to shipping costs, insurance, applicable taxes, and any fees associated with returning the item. Please carefully review the terms and conditions outlined above. If you find any discrepancies or have any concerns, we request you to inform us within [a reasonable time frame, for example, 48 hours] upon receipt of this letter. If you agree to the terms and conditions as stated, there is no need to provide any form of acknowledgment. However, if you wish to reject or modify any of the mentioned clauses, we kindly request your prompt communication to discuss a possible resolution. Thank you for your attention to this matter. We appreciate your business and look forward to working with you further. Please do not hesitate to contact us if you require any clarification or have any questions. Best regards, [Your Name] [Your Title/Organization]
