This form is a sample letter in Word format covering the subject matter of the title of the form.
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Sender's Name] [Sender's Address] [City, State, ZIP] Subject: Acknowledgment of Receipt of Unacceptable Merchandise Notice Dear [Sender's Name], I am writing to acknowledge receipt of your Unacceptable Merchandise Notice, dated [Date]. As a responsible consumer, I understand the importance of addressing concerns regarding unsatisfactory products and appreciate your effort in informing me about the issue. First and foremost, I would like to apologize for any inconvenience caused by the receipt of unacceptable merchandise. I empathize with your disappointment and assure you that I am committed to resolving this matter promptly and to your satisfaction. Based on the notice provided, I understand that the merchandise you received did not meet your expectations due to [describe the issue in detail]. Please be assured that I am taking this matter seriously, and I would like to take the necessary steps to ensure you are compensated appropriately. Moving forward, I kindly request you to provide me with specific details regarding the unacceptable merchandise, such as the order number, invoice number, and any relevant photographs or evidence of the issue. This additional information will enable me to investigate the matter thoroughly and proceed with the appropriate course of action. Upon reviewing the evidence, I will make a decision regarding how the issue can be rectified. Possible resolutions may include providing a full refund, arranging for a product replacement, or offering a credit for future purchases. Rest assured that I aim to find a resolution that meets both your needs and the terms outlined in the relevant consumer protection laws of West Virginia. I understand the importance of open and transparent communication during this process, and I assure you that I will keep you informed of the progress being made. I will strive to address your concerns in a timely manner, ensuring a satisfactory resolution to this matter. Once again, I sincerely apologize for any inconvenience this situation has caused you, and I appreciate your patience and understanding. If you have any further questions or require additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. Thank you for bringing this matter to my attention, and I look forward to working together to find a suitable resolution promptly. Sincerely, [Your Name] --- Note: There may not be specific types of West Virginia Sample Letters for Acknowledgment of Receipt of Unacceptable Merchandise Notice, as the content and structure of such a letter are generally consistent across different cases. However, variations may exist based on individual circumstances, the nature of the unacceptable merchandise, and the desired outcome of the recipient.
