Washington Personnel Payroll Associate Checklist
Description
How to fill out Personnel Payroll Associate Checklist?
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FAQ
The Human Resources department usually maintains personnel files. Other members of the company may have access to some parts of the personnel file, but generally, the information is confidential.
Make sure you and new hires complete employment forms required by law.W-4 form (or W-9 for contractors)I-9 Employment Eligibility Verification form.State Tax Withholding form.Direct Deposit form.E-Verify system: This is not a form, but a way to verify employee eligibility in the U.S.
Employee files should be stored in a secure location and be kept strictly confidential. Access should be restricted to those with a legitimate need to know or as required by law. Several categories of records must be maintained according to specific requirements.
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
Legal Requirements for Hiring an Employee in Washington StateStep 1: Master Business License.Step 2: I-9 Form.Step 3: W-4 Form.Step 4: Report Hire to DSHS.Step 5: Taxes.Additional Employment-Related Laws to Learn.Recommended Articles & Videos:
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
Here are some key steps to help you organize employees' personnel files in your organization:Determine which documents to store.Choose a filing method.Format your documents.Learn who can access the files.Create a file retention policy.Update the files as needed.
Examples of items that should not be included in the personnel file are:Pre-employment records (with the exception of the application and resume)Monthly attendance transaction documents.Whistleblower complaints, notes generated from informal discrimination complaint investigations, Ombuds, or Campus Climate.More items...
For employers doing business in two or more states you may register with the National New Hire Reporting Program and report all new and rehires to one state. Call 1-800-562-0479 Employer Relations Team or email dcs-ert@dshs.wa.gov with child support questions.
Each new employee will need to fill out the I-9, Employment Eligibility Verification Form from U.S. Citizenship and Immigration Services. The I-9 Form is used to confirm citizenship and eligibility to work in the U.S.
