This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Washington Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition Introduction: In Washington, when participating in an exhibition or trade show, it is important to have a clear and comprehensive agreement for the use of exhibit space or booth. This checklist outlines key considerations and relevant keywords to include when drafting such an agreement. Though there might be variations in specific agreements, some common types can include a Rental Agreement, License Agreement, or Joint Marketing Agreement. 1. Parties: Include the names and addresses of the parties involved in the agreement, such as the exhibiting company or individual and the exhibition organizer. 2. Event Details: Specify the name, dates, and location of the exhibition, as well as the specific exhibit space or booth being allocated to the exhibiting party. 3. Term: Define the duration of the agreement, including setup and dismantling dates, as well as any restrictions on access to the exhibit space during specific hours. 4. Rental Fee or Consideration: Include details of any payment obligations, such as booth rental fees, security deposits, or additional charges for exclusive services or amenities. 5. Exhibit Description: Provide a detailed description of the exhibit, including dimensions, specifications, and any specific requirements or restrictions imposed by the exhibition organizer. 6. Booth Access and Usage: Outline the exhibiting party's rights regarding access to the booth, including setup and breakdown times, as well as any limitations or requirements for the display of materials, products, or services. 7. Insurance and Liability: Specify whether the exhibiting party must provide liability insurance coverage and the minimum policy limits required. Clarify responsibilities and liability for damages, theft, or loss of property during the exhibition. 8. Indemnification: Define the obligations of the exhibiting party to indemnify and hold harmless the exhibition organizer from any claims, damages, losses, or liabilities arising from their use of the exhibit space. 9. Compliance with Laws and Regulations: Include a clause requiring the exhibiting party to comply with all applicable federal, state, and local laws, regulations, licenses, permits, and codes during the exhibition. 10. Termination or Cancellation: Outline the conditions under which either party may terminate or cancel the agreement, including any associated penalties, refund policies, or alternative arrangements. 11. Assignment or Subletting: Specify whether the exhibiting party is allowed to assign the agreement or sublet the exhibit space to a third party. 12. Intellectual Property: Include provisions clarifying the ownership of intellectual property rights related to the exhibitor's materials, trademarks, logos, and promotional content. 13. Dispute Resolution: Define the process for resolving disputes, including whether mediation, arbitration, or litigation will be utilized, as well as the applicable jurisdiction and applicable laws. 14. Governing Law: Specify the governing law of the agreement, often Washington, and any specific statutes or regulations that should apply. 15. Additional Agreements: Attach any additional agreements or addenda, such as booth layout plans, electrical or utility service agreements, or any specific requirements imposed by the exhibition organizer. Conclusion: By utilizing this checklist and incorporating these relevant keywords, a comprehensive agreement for the use of exhibit space or booth at an exhibition in Washington can be drafted. Remember to tailor the agreement to specific circumstances and consult with legal professionals to ensure compliance with all applicable laws and regulations.
