Subject: Vermont Sample Letter for Duplicate Releases — Request for Reproduction of Documents Dear [Recipient's Name], I hope this letter finds you in good health and high spirits. I am writing to request a duplicate release of certain important documents. As an esteemed authority in the State of Vermont, I have tremendous respect for your office's commitment to transparency and prompt assistance. The purpose of this letter is to formally request the reproduction of the following documents from my file: 1. [Document Name 1]: [Please specify the type and purpose of this document, such as birth certificate, marriage license, property deed, etc.] 2. [Document Name 2]: [Describe the document accurately, e.g., driver's license, vehicle registration, etc.] 3. [Document Name 3]: [Provide a brief summary of this document, e.g., business license, professional certification, etc.] 4. [Document Name 4]: [Specify the nature of this document, e.g., academic transcripts, medical records, etc.] As per my records, these documents were previously released by your office on [Original Release Date]. However, due to unforeseen circumstances, I have regrettably misplaced or lost them. These documents are vital for [Briefly explain why the documents are essential, for instance, for legal purposes, employment verification, educational admissions, etc.]. To expedite the process, I have attached a completed duplicate release form alongside this letter. Kindly review and authenticate the enclosed form, ensuring that all necessary information is accurately provided. Additionally, I have included proof of identification, specifically a copy of my [State identification document, such as driver's license or passport] for verification purposes. To facilitate the reproduction, I would be more than willing to cover any administrative costs associated with this request. Please inform me of the applicable fees, and I will gladly submit the payment in the form of a [Accepted payment method, e.g., check, money order, etc.]. I kindly request your utmost attention and prompt action in this matter. Should you require any further information or need clarification, please do not hesitate to contact me at [Your contact number] or via email at [Your email address]. Thank you for your anticipated cooperation. Your assistance in obtaining these duplicate releases is greatly appreciated. I look forward to receiving the requested documents at your earliest convenience. Sincerely, [Your Full Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] Enclosure(s): 1. Completed Duplicate Release Form 2. Copy of Identification Document.
Vermont Sample Letter for Duplicate Releases
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