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Adverse Action Notice notifies the candidate that information contained on their background report may negatively affect a decision about their employment. It is intended to give the candidate an opportunity to respond to the information contained in the report, so by law it must contain a copy of the report.
If you have a criminal record you may be worried about how it might affect your job prospects and about its implications for working in the future. Having a criminal record doesn't prevent you from getting a job.
Adverse action generally includes any employment-related decision that negatively affects the employee. The purpose of providing a pre-adverse action notice is to allow the applicant or employee a chance to discuss the background report with the employer before becoming subject to any adverse action.
The pre-adverse action letter will serve as a notice to relay this information to the applicant. Sending this Pre-Adverse Action Notice will notify the applicant that the information obtained from their background check may affect the decision of their employment negatively.
Taking adverse action is regrettable for both the organization and the candidate, but eventually you'll need to decide to rescind your job offer or proceed with hiring.
Properly inform the applicant of adverse action: In your final adverse action letter, you must explain your choice and tell the applicant that they have the right to dispute your decision. Provide the necessary information for them to get another copy of their report.
The pre-adverse action letter minimizes the possibility of an applicant being denied employment without ever knowing he or she was the victim of inaccurate or incomplete data. In Step 2, here's how long you should give the applicant to dispute the information found in their background check.
If you forget to issue a pre-adverse action notice and go straight to the adverse action notification, the consumer is refused the opportunity to dispute anything. Make sure that you include both a copy of the FCRA summary of rights as well as a copy of the full background report in your adverse action notices.
Pre-adverse action letters are not required by the FCRA. With the implementation of California Government Code 12952 on January 1, 2018, employers must now provide specific information on pre-adverse action letters.