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You shouldn't waste too much of the reader's time. Instead, get directly to the point. In the first paragraph, ask for the hearing in your case. For example, you could simply state, ?I am writing to request a court hearing date in the above-referenced matter.?
You should start your letter by addressing it to the court (for example, ?Dear Judge Jones?). Rather than use the generic term ?Sentencing Judge,? try to find the specific name of the judge that is sentencing the defendant. If you cannot find the name, address the letter to ?Honorable Judge.?
For example, you may write: Honorable [Judge's Full Name], United States District Judge, 11 Commerce Street, Dallas, TX 75242. This name and address should be left-justified and written out as you would an address at the top of any letter, below the date.
Follow the order of this format, leaving a space in between each section: Your Information (first thing that goes on the inside of the letter) Name. ... The Date. The Judge's Information. Honorable Judge First Name Last Name. ... What the Letter Is Going to Address. ... Salutation. ... Body. ... Signature.
Address the letter properly: Start the letter with the judge's name, followed by the court's address. Introduce yourself: Briefly introduce yourself and explain your relationship to the case. You should also provide your contact information in case the judge needs to reach you.