Format of Affidavit Declaration for Change of Signature
Definition and meaning
The Affidavit Declaration for Change of Signature is a legal document that formalizes a person's request to update their signature on official records. This type of affidavit serves to substantiate that the individual's signature has changed, either due to personal choice or the passage of time. It ensures that the validity of the signature on important documents is maintained, thereby protecting the individual's rights concerning any legal or financial matters associated with their identity.
How to complete a form
Completing the Affidavit Declaration for Change of Signature involves several important steps:
- Identify yourself: Clearly state your full name, age, and relationship to any affected parties.
- List your shares: Provide details regarding your equity shares, such as Folio No., Certificate Nos., and Distinctive Nos.
- State the reason for change: Clearly indicate that your signature has changed or has been altered over time.
- Sign the affidavit: Include both your old and new signatures in the designated areas.
- Verification: Ensure that your affidavit is verified by an authorized person, like a Notary Public or Oaths Commissioner.
Once completed, it should be printed on non-judicial stamp paper and submitted along with any required supporting documents.
Who should use this form
This affidavit is suitable for any individual who has legally changed their signature and needs to update records held by financial institutions or companies. Common users include:
- Shareholders who have altered their signature.
- Individuals updating bank records.
- Persons who need to verify their identity for legal or financial transactions.
If you find yourself in any of these situations, this affidavit is vital for ensuring that your records are consistent with your current signature.
Legal use and context
The Affidavit Declaration for Change of Signature is commonly required in legal contexts where a signature is tied to ownership or representation. It is often used for:
- Updating company records with new signature details.
- Modifying bank account information to reflect signature changes.
- Submitting documentation to governmental or regulatory bodies that require a verified signature.
Understanding the legal implications is essential to ensure that the updated signature is recognized as valid across all necessary domains.
What documents you may need alongside this one
When submitting the Affidavit Declaration for Change of Signature, it is crucial to provide additional documentation to substantiate your request. This may include:
- A banker verification form to confirm your identity.
- Identification proof, such as a passport or driver's license.
- A canceled cheque to verify bank account details.
Having these supporting documents ready will facilitate a smoother processing of your affidavit.
Common mistakes to avoid when using this form
To ensure that your Affidavit Declaration for Change of Signature is accepted without complications, watch out for these common mistakes:
- Failing to notarize or attest the affidavit correctly.
- Leaving required sections incomplete or misrepresenting your new signature.
- Not using the correct format or failing to use non-judicial stamp paper.
- Neglecting to collect all required supporting documents.
Avoiding these errors will ensure that your affidavit serves its intended purpose effectively.
Form popularity
FAQ
I state that maiden name and the present name is the name of one and the same person and that is myself. I am executing this declaration to be submitted to the concerned authorities for the change of my name in membership database.
Name Change Affidavit Format Sample That my name as per the records is ?????-(XYZ). That I have changed my name as on (date of change of name). 3.At present all the records have my new name . I am getting a public notice published to this effect in the newspaper.
You can change your signature in Bank by visiting the nearest Home branch of your bank and there you have to fill standard signature change form which start the preliminary process of changing signature.
That my/our signature(s) might have changed/ altered by passing of time and therefore I/We request the Company to treat my/our signature(s) as per the records maintained with the Company as cancelled.
I ,(Proprietor/MD/MP/COO/CEO) of (Name of the Establishment) do hereby authorize Mr/Ms/Mrs whose signature as attested below for the purpose of Registration of my establishment (name of the Establishment) / Branch name) under the Karnataka Shops and Establishments Act, 1961?.
That my/our signature(s) might have changed/ altered by passing of time and therefore I/We request the Company to treat my/our signature(s) as per the records maintained with the Company as cancelled.
