Matching Gift Form
Description
Definition and meaning
The Matching Gift Form is a document that allows employees to request donations to eligible organizations on behalf of their employer. This form ensures that contributions made to qualified nonprofits are matched by the employer, thus doubling the impact of the donation. The process is designed to support charitable giving and encourage employees to contribute to causes they care about.
How to complete a form
Completing the Matching Gift Form involves three key parts:
- Part I: The employee fills out their personal details, including name, address, and the amount of the gift. This section also includes certifications regarding the contribution.
- Part II: An authorized officer of the receiving organization must fill out this section, affirming that the gift has been received and that the organization is eligible for matching funds.
- Part III: This section outlines the guidelines for the matching gift program, including eligibility criteria for organizations and details about the matching process.
After completing all parts, mail the entire form to the appropriate address provided in the guidelines.
Who should use this form
The Matching Gift Form is intended for individuals who work for companies that have a matching gift program. Employees looking to support nonprofit organizations through their personal contributions should use this form to ensure their donations are matched, maximizing the effectiveness of their charitable giving.
Key components of the form
The Matching Gift Form consists of several critical sections that must be accurately filled out:
- Employee information: Personal details of the employee making the gift.
- Gift details: Information about the gift, including the amount and date sent.
- Organization information: Details about the nonprofit organization receiving the gift.
- Certifications: Affirmations that the gift meets all eligibility requirements.
Each of these components is essential for processing the matching gift request.
Common mistakes to avoid when using this form
When completing the Matching Gift Form, users should be cautious of several common pitfalls:
- Failing to sign the form, which is a requirement for it to be valid.
- Submitting incomplete information, particularly in the sections regarding the gift and recipient organization.
- Not checking the eligibility of the organization before submitting the form, as ineligible organizations will not receive matching funds.
- Misspelling the name of the organization or providing an incorrect address.
By being mindful of these mistakes, individuals can help ensure that their matching gift requests are processed smoothly.
Benefits of using this form online
Completing the Matching Gift Form online offers numerous advantages:
- Convenience: Users can complete and submit the form from anywhere, eliminating the need for physical paperwork.
- Speed: Online submissions often lead to quicker processing times compared to mailed forms.
- Accessibility: Users can easily refer to guidelines and FAQs while filling out the form, reducing the chances of errors.
- Tracking: Online systems may allow users to track the status of their matching gift requests in real-time.
Utilizing the form online enhances the overall user experience and efficiency in facilitating charitable contributions.
How to fill out Matching Gift Form?
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FAQ
Focusing on matching gift awareness can benefit nonprofits beyond just the incremental revenue. It turns out that 84% of donors are more likely to donate if their gifts are eligible to be matched, and mentioning matching in fundraising appeals results in 71% more donations and 51% higher donation amounts.
Corporate matching gifts are a type of philanthropy in which companies financially match donations that their employees make to nonprofit organizations. When an employee makes a donation, they'll request the matching gift from their employer, who then makes their own donation.
To receive a matching gift, donors just have to submit a request to their employers. If the donor's gift and your organization qualify, the company will send you a check for the same amount (or larger depending on the corporation's matching gift program).
Instead, choose words like partner, give, and support. "Donate" gives the impression that you only want (or need) their money. Words like "support" and "partner," followed by the name of your cause or campaign, can increase your donations significantly because they invite people into a relationship.
A matching gift is a charitable donation by a corporation that matches an employee's donation to an eligible nonprofit organization, most often dollar for dollar.A $100 donation to your organization is eligible to be matched by a corporate employer, literally doubling the donation for a total of $200.
When an employee makes a donation, they'll request the matching gift from their employer, who then makes their own donation. Companies usually match donations at a 1:1 ratio, but some will match at a 2:1, 3:1, or even a 4:1 ratio.
Since a matching gift is technically a donation, companies can deduct the matches they make from their reported income. Decreasing reported income means a company will not have to pay taxes on the donated money. Plus, the 10 percent rule doesn't apply to these donations.
Review your major donors for the right donor(s) Look for a donor who either a) hasn't given a gift yet this year, or b) you think has the capacity to give another gift at year-end. Approach the donor with a question. Share the stats with them. Give them a deadline.
Create a bold subject line. Make the ask near the beginning. Explain and describe why you're asking for a donation. Include links to your online donation page and contact info for donors who want to give by mail or phone. Say thank you in advance.