Re-Hire Employee Information Form
Definition and meaning
The Re-Hire Employee Information Form is a vital document used by employers when bringing back former employees into the workforce. This form collects essential details about the employee, including personal information and employment history. By completing this form, employers can ensure they have the latest and most accurate information for administrative purposes.
How to complete a form
To ensure accurate and efficient processing, follow these steps to complete the Re-Hire Employee Information Form:
- Fill out your name and Social Security Number at the beginning of the form.
- Provide your date of birth and current address.
- Include your primary phone number and email address.
- Complete the emergency contact section with the name, relationship, and phone number of a contact person.
- Sign and date the form to confirm the information is correct.
Who should use this form
This form is intended for individuals who have previously been employed by a company and are being re-hired. If you are returning to a previous employer, completing this form is essential to re-establish your employment status and facilitate the re-hiring process.
Key components of the form
The Re-Hire Employee Information Form includes several critical components:
- Name of Employee: The full name of the returning employee.
- Social Security Number: For identification and tax purposes.
- Date of Birth: To verify age and eligibility.
- Emergency Contact Information: For any urgent communication needs.
- Company Representative Information: Details filled out by an authorized representative of the company.
What documents you may need alongside this one
When completing the Re-Hire Employee Information Form, you may also need the following documents:
- W-4 Form: Required for tax withholding purposes.
- I-9 Form: Necessary for employment eligibility verification.
- Bank Direct Deposit Information: To set up direct deposit for payroll.
- Employee Handbook Receipts: Acknowledgment of company policies.
Common mistakes to avoid when using this form
Here are some typical errors to avoid to ensure the form is completed correctly:
- Failing to update personal information such as address or phone number.
- Omitting the signature, which is necessary to validate the form.
- Not attaching required documents like the W-4 or I-9, which may delay processing.
- Forgetting to review the form for accuracy before submission.
Form popularity
FAQ
The Offer Letter: Provide your rehire with a new offer letter. It should include the latest start date and any special terms. Job Description: You should provide a job description, even if the rehire will return to the same role. Form I-9:
A rehire packet usually contains employment eligibility forms required by federal, state or local governments, such as the federal I-9 employment eligibility verification form, if applicable, and the W-4 tax employee withholding form.
New California Law Prohibits "No Rehire" Provisions in Settlements. California employers had until the end of 2019 to revise their settlement agreements to comply with newly passed legislation. Is your business compliant?
Find a sponsor. Have a hypothesis. Default to anonymity and aggregation. If you can't let employees be anonymous, let them choose how you use their data. Screen for confidential information. Don't dig for personal information.
Given what we do know so far, in general, we would recommend rehiring good performers who had previously been laid off. The bottom line is that boomerang employees are likely to be about the same as they were before, rather than better or worse, upon rehiring.
No. Employees who have furnished Form W-4 in any year before 2020 are not required to furnish a new form merely because of the redesign. Employers will continue to compute withholding based on the information from the employee's most recently furnished Form W-4.
All employers must complete and retain a Form I-9 for each new hire to verify their identity and work authorization. If you rehire an employee within three years of the date that a previous Form I-9 was completed, you may choose to complete a new I-9 for them or complete Section 3 of the previously completed form.
Employees who were part of an involuntary reduction in force, as well as those employees who voluntarily resigned, will be eligible for rehire if they had a satisfactory work record while employed by Company Name. Former employees who had a less-than-satisfactory work record will not be considered for rehire.
When you rehire a former employee, you can hit the ground runningespecially if they've only been away from the company for a few months. You can bring them back on board, give them a quick training refresh, and let them on their way. Only 9% of small business owners expect not to rehire anyone.