Sample Letter for Delinquent Account
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FAQ
Most companies use a series of letters in three stages: gentle reminders, advanced reminders, and urgent reminders.
Mention of previous attempts to collect including any statements, emails, and letters you have sent. Invoice number and amount. Original invoice due date. Current days past due. Instructions- what they need to do next.
Reference the products or services that were purchased. Make it very clear what you did for your client and how much it costs. Maintain a friendly but firm tone. Remind the payee of their contract or agreement with you. Offer multiple ways the payee can take action. Add a personal touch. Give them a new deadline.
The debt dispute letter should include your personal identifying information; verification of the amount of debt owed; the name of the creditor for the debt; and a request that the debt not be reported to credit reporting agencies until the matter is resolved or have it removed from the report, if it already has been
Your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
Always use a formal and firm tone for the letter. Never use harsh language in your letter. Also, never harass your customers no matter how frustrated you get. Include the amount that the debtor owes as well as the payment due date.
Your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
The amount the debtor owes you. The initial due date of the payment. A new due date for the payment, whether ASAP or longer. Instructions on how to pay the debt.
