Sample Letter for Approval of Overtime
About this form
This Sample Letter for Approval of Overtime is a formal communication used by employees to request approval for working overtime hours. It serves to make the employer aware of the need for additional work hours and to obtain the necessary consent. This letter differs from other overtime forms by providing a clear framework for requesting permission directly, ensuring that all necessary details are included for prompt consideration.
Key components of this form
- Return address: Includes the sender's and recipient's address details.
- Date: The date on which the letter is written.
- Subject line: Clearly states the purpose of the letter - Approval of Overtime.
- Signature: A place for the sender to sign for authenticity.
When this form is needed
This letter should be used when an employee anticipates the need to work overtime and seeks approval from their employer. Common scenarios include project deadlines, peak business periods, or unforeseen circumstances that require additional work hours. Using this form ensures that the request is documented and formally presented to management.
Who can use this document
This form is intended for:
- Employees who need to request overtime authorization from their employer.
- Managers or supervisors who may require documentation for overtime hours worked by their team members.
- HR departments that oversee payroll and compliance regarding overtime policies.
How to complete this form
- Identify the sender's and recipient's information by filling in the respective addresses.
- Enter the date on which you're submitting the letter.
- Specify the subject line to clearly state your request for overtime approval.
- Detail the reasons for requesting overtime in the body of the letter, if applicable.
- Sign the letter to validate your request.
Does this document require notarization?
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
Typical mistakes to avoid
- Failing to include the recipient's address or contact information.
- Not specifying the exact dates and times of the requested overtime.
- Leaving out the reason for needing overtime, which may lead to denial.
- Not signing the letter, which could make it appear incomplete.
Advantages of online completion
- Convenient access to a professionally drafted template.
- Easy to customize and edit according to specific needs.
- Reliable structure ensures that all necessary components are included.
- Quick download and access from any device.
Legal requirements by state
This form is suitable for use across multiple states but may need changes to align with your state’s laws. Review and adapt it before final use.
Form popularity
FAQ
Get overtime pay approved in advance. Make it clear why you're asking for overtime pay. Offer overtime alternatives. Find ways to whittle the amount of overtime pay needed. Suggest cheaper overtime alternatives. Look for ways to avoid a repeat.
Dear Manager's Name, As we previously discussed, I am writing you to formally request that my number of working hours be reduced to eight hours. Recently I have been working two to three extra hours a day without overtime pay.
Familiarity and experience with the client or nature of client requirements, allowing for faster and higher quality output. Ability to work with the existing licenses and resources, without having to set up new infrastructure for a new employee.
Set up a private meeting. This isn't the kind of conversation you want to have over the water cooler. Explain why you want more hours. Put it all in writing. Let them know you're open to more hours in the future.
Dear Manager's Name, As we previously discussed, I am writing you to formally request that my number of working hours be reduced to eight hours. Recently I have been working two to three extra hours a day without overtime pay.
Choose your contact method. Address the recipient professionally. Start with what you need. Explain why you need it. Tell them why they should care. Show your enthusiasm for their response. Conclude your message.
The start of the letter should be with a warm greeting, then you should introduce yourself properly, that who are you, your name, job, position and name of the organization. It will make it easy for the reader to understand who is asking for a letter of request.
Explain precisely what your request is. Mention the reason for the request. Use polite language and a professional tone. Demonstrate respect and gratitude to the reader. The content of the letter should be official. You may provide contact information where you can be reached.
Legally, your employer can ask you to perform reasonable overtime regardless of whether you receive a salary or wage. This could be outside of your usual work hours for example, before 9am or after 5pm, or on top of your agreed number of hours for the day/week.
