Letter of Resignation
Understanding this form
A letter of resignation is a formal document submitted by an employee to their employer to announce their intent to leave a job. This form serves to clearly communicate the employee's decision, including their final day of work, and conveys gratitude for opportunities provided by the employer. Unlike informal resignation notices, this letter maintains professionalism and sets a positive tone for any final interactions within the workplace.
Key parts of this document
- Return address: Includes the address of the resigning employee.
- Date: The date on which the resignation letter is written.
- Employer's name and address: Information about the company or individual to whom the resignation is addressed.
- Reason for resignation: A brief explanation regarding the transition to a new opportunity.
- Last working day: The date the employee intends to conclude their employment.
- Expression of gratitude: A statement thanking the employer for the experiences and opportunities received.
Common use cases
This letter should be used when an employee decides to leave their position voluntarily. It is applicable in various instances, such as accepting a new job, relocating, furthering education, or personal reasons that necessitate departure. Providing a written resignation helps ensure clarity and professionalism, allowing the employee to leave on good terms.
Intended users of this form
- Employees resigning from their current job.
- Individuals seeking to maintain a professional relationship with their employer.
- Workers transitioning to new employment opportunities.
- Any employee needing to convey their resignation in a formal manner.
Steps to complete this form
- Identify the parties: Fill in the return address and the employer's name and address.
- Specify the date: Enter the date on which you are submitting the letter.
- Indicate your reason: Explain the reason for your resignation succinctly.
- Set your last working day: Clearly state the final date of your employment.
- Express your gratitude: Consider adding a note of thanks to the employer.
- Sign the letter: Include your signature to authenticate the resignation.
Is notarization required?
Notarization is not commonly needed for this form. However, certain documents or local rules may make it necessary. Our notarization service, powered by Notarize, allows you to finalize it securely online anytime, day or night.
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Make edits, fill in missing information, and update formatting in US Legal Forms—just like you would in MS Word.
Download a copy, print it, send it by email, or mail it via USPS—whatever works best for your next step.
Sign and collect signatures with our SignNow integration. Send to multiple recipients, set reminders, and more. Go Premium to unlock E-Sign.
If this form requires notarization, complete it online through a secure video call—no need to meet a notary in person or wait for an appointment.
We protect your documents and personal data by following strict security and privacy standards.
Avoid these common issues
- Failing to include a specific last working day.
- Using informal language or a casual tone.
- Not providing sufficient notice, contrary to company policy.
- Leaving out the expression of gratitude, which can impact professional relationships.
Benefits of completing this form online
- Convenient access to a professionally drafted format.
- Editable document to tailor it to personal circumstances.
- Instant availability for prompt submission.
- Reliable source backed by legal expertise from licensed attorneys.
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FAQ
You don't have to give a reason for your resignation. However, if you're resigning because of something your employer did, you should say this in the letter. This will give you evidence if you decide to take legal action against them.
I regret to inform you that I will be leaving my role as your role at company name on end date. Due to personal reasons that prevent me from fulfilling the responsibilities of this role, I feel it is in the best interest that I resign. I appreciate the time I have spent here optional: elaborate on your role.
Dear Name, I would like to inform you that I am resigning from my position as title for company name. This resignation is effective as of date. I wish to express my appreciation for the support I have received as well as the opportunities I have enjoyed during the years I have worked for company name.
What to include in a heartfelt resignation letter The details of your departure.What you valued about your role.Your hopes for the future.Address your letter.Explain why you're writing.Give information about your preparation to leave.Express your gratitude for the opportunity.
Dear Name, I would like to inform you that I am resigning from my position as title for company name. This resignation is effective as of date. I wish to express my appreciation for the support I have received as well as the opportunities I have enjoyed during the years I have worked for company name.
Address the letter to the appropriate person. Keep the opening paragraph short and to the point regarding your intention to resign. Provide the date of your last day with the company. Sign your letter, followed by your personal/forwarding contact information for any post-departure questions or communication.
