Texas Sample Letter for Request for Corporate Information
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FAQ
Submit a request by mail, fax, email or in person ing to a governmental body's reasonable procedures. Include enough description and detail about the information requested to enable the governmental body to accurately identify and locate the information requested.
Written requests may also be mailed or delivered in person to our offices at 125 E. 11th St., Austin, TX 78701, or to the addresses listed on the district and division contact pages. Email requests will be accepted only through TxDOT_ORR@txdot.gov.
Dear Sir/Madam: This is a request under the Freedom of Information Act. I request that a copy of the following document(s) be provided to me: [identify the documents as specifically as possible. i.e. all investigative records concerning ABC company, located at 555 Main Street, City, State, in the years 1997-1999.
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
What to include in your document request email or letter Introduce yourself. State who you are using full name, position and company name. ... Purpose for written request. Then, explain why you are writing. ... Call to action. ... Benefit to the client. ... Closing. ... Contact Information.
How to write a letter asking for information Consider the purpose of your request and create an outline. ... Begin by introducing yourself and your credentials. ... Discuss the organization or committee that you represent. ... Highlight how the information could contribute to a project or initiative.
If a governmental body fails to respond to your request for information or request an attorney general ruling within ten business days, you may file an informal written complaint with the Open Records Division of the Office of the Attorney General.
Dear [custodian of records]: Under the Texas Public Information Act, Tex. Gov't Code §552.001 et seq., I am requesting an opportunity to inspect or obtain copies of public records that [Describe the records or information sought with enough detail for the public agency to respond.