Tennessee Sample Letter for Letter to Boss Disputing Amount of Hours Worked

• Category: Letters - Nonlegal - Employees
• State: Multi-State
• Control #: US-0607LR
• Format: Word; Rich Text

Description

This form is a sample letter in Word format covering the subject matter of the title of the form.

Subject: Formal Dispute: Hours Worked Discrepancy Dear [Boss's Name], I hope this letter finds you well. I am writing to formally dispute the recorded hours of my work that were submitted for [time period] in the employee attendance records. It has come to my attention that there seems to be a discrepancy between the actual hours I worked and the hours that have been recorded. Firstly, I would like to assure you that I value my job and the professionalism that comes with being a part of this esteemed organization. My intention is to address this matter in a respectful and collaborative manner, in order to rectify any misunderstandings or errors that may have occurred. To provide you with a clear overview of the issue, I have meticulously maintained a personal record of my work hours throughout [time period]. Upon reviewing my records against the company's official records, I have discovered a significant discrepancy. According to my calculations, there is an underestimation of [number of hours] of work on my timesheet for the stated period. I firmly believe that this is unintentional and could be the result of human errors in the documentation process. I have always made a conscious effort to adhere to the company's policies and diligently fulfill my responsibilities, often going the extra mile to ensure tasks are completed efficiently and on time. Therefore, it is crucial to address this issue promptly to clarify any misunderstandings and ensure accurate records. I kindly request your assistance in reviewing the timekeeping system or any other relevant records to cross-check my reported hours against the records on file. I am confident that this will help identify and rectify any discrepancies promptly. Additionally, I would appreciate if you could help shed light on any possible reasons for these inconsistencies, so that we can work together towards preventing such issues from reoccurring in the future. Attached to this letter, you will find copies of my personal records detailing the dates, start times, end times, and any additional notes pertaining to my work hours during the disputed period. I believe this evidence will help clarify the situation and provide a basis for further discussion and resolution. I am committed to resolving this matter amicably and maintaining a positive working relationship with you and the entire company. In light of this, I kindly request a meeting or discussion at your earliest convenience to discuss this issue further and arrive at a fair resolution. Thank you for your attention to this matter. I am confident that with your support and cooperation, we will be able to address and resolve this discrepancy swiftly. Please let me know at your earliest convenience when we can meet to discuss this matter further. Sincerely, [Your Name] [Employee ID/Designation] [Contact Information]