This form is a sample letter in Word format covering the subject matter of the title of the form.
Subject: Acceptance of Resignation — Return of Property Dear [Employee's Name], I hope this letter finds you well. I am writing to formally acknowledge and accept your resignation, which you submitted on [date of resignation]. We understand your decision and would like to extend our appreciation for your valuable contribution during your tenure with [Company/Organization Name]. In accordance with company policy and employment regulations in South Dakota, we kindly request that you return all company property in your possession before your last day of employment, which is scheduled for [last working day]. This includes, but is not limited to, the following items: 1. Laptop and Accessories: Please ensure that you return the company-issued laptop, charger, and any other related accessories provided to you. We kindly request that you delete any personnel files or data stored on the laptop before returning it to us. 2. Mobile Phone: If a company mobile phone was assigned to you, please return it, along with any accompanying chargers and accessories. 3. Access Cards/Keys: Any access cards, identification badges, parking passes, or keys issued to you for entry into company premises or specific areas must be returned in a timely manner. Please note that failure to do so may result in the revocation of your access privileges. 4. Documents and Files: We kindly request that you return all physical and electronic documents, files, or any other confidential information pertaining to [Company/Organization Name]. This includes hard copies, flash drives, external hard drives, or any other storage devices containing sensitive company information. Please make arrangements to return the mentioned items on or before your last day of employment. Kindly provide the items to [Manager/HR Representative's Name] at [Designated Location/Address]. We advise you to take a few moments to review our Records Checklist to ensure nothing is inadvertently overlooked. Should there be a specific item that you are unable to return by the designated date, please inform us immediately so that we may work out an alternative arrangement for its return. It is important to note that returning company property promptly and in good condition is crucial for the smooth transition of responsibilities and to maintain the security and integrity of our operations. Failure to comply with this request may result in the withholding of your final paycheck until all property is returned or other appropriate actions. If you have any questions or concerns regarding the return process or require further assistance, please do not hesitate to contact [Manager/HR Representative's Name] at [Contact Details]. We are here to assist you and ensure a seamless off boarding experience. Once again, we would like to express our sincere gratitude for your dedication and commitment during your employment. We wish you nothing but success in your future endeavors. Thank you for your attention to this matter. Sincerely, [Your Name] [Your Title] [Company/Organization Name]
