Rhode Island Document Organizer and Retention
Description
How to fill out Document Organizer And Retention?
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FAQ
A document retention policy (also known as a records and information management policy, recordkeeping policy, or a records maintenance policy) establishes and describes how a company expects its employees to manage company data from creation through destruction.
Strive for consistency. The most important part of a document retention policy is to aim for consistency in every aspect of managing your company's records.
A document retention policy is a company policy, which establishes the customary practice and guidelines regarding the retention and maintenance of company records, and sets forth a schedule for the destruction of certain documents received or created during the course of business.
Retention policies help to manage many risks including lost or stolen information, excessive backlog of paper files, loss of time and space while internally managing records and lack of organization system for records, making them hard to find, just to name a few.
A document retention plan is a policy that provides for the systematic review, retention and destruction of documents.
Document retention saves you and your employees the hassle of going over old documents and deciding what to do with each one. You simply have to set the retention module to perform a certain action at a certain time and let the system take care of keeping files purged, organized, and updated.
For example, if financial records have a retention period of five years, and the records were created during the 1995-1996 fiscal year (July 1, 1995 - June 30, 1996), the five-year retention period begins on July 1, 1996 and ends five years later on July 1, 2001.
A document retention policy identifies confidential information and categorizes it by how and where documents are stored (electronically or in paper) and the required retention period based on federal, state, and other regulatory requirements.
A records retention schedule is a policy that defines how long data items must be kept and provides disposal guidelines for how data items should be discarded.
