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The letter will typically state that a meeting is requested and the reason for the meeting. The company then sets the meeting within a set time frame, such as 30 to 90 days, and establishes a record date for eligibility to vote at the meeting.
In general, companies require a letter or similar notification from investors having a sufficient number of shares, demanding a special meeting and stating the purpose for that meeting. The company can then set the date for the meeting, typically within a 30 to 90 day time period after receipt of the demand.
What should be recorded in meeting minutes? The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting. The meeting place and time should also be found somewhere in the minutes, along with the names of the shareholders.
The notification must include the time, place of the special meeting and the business to be transacted. In the case of a special meeting, an agenda, or list of the business to be transacted, is required in advance of the meeting.
Special meetings of the shareholders may be called for any purpose or purposes, at any time, by the Chief Executive Officer; by the Chief Financial Officer; by the Board or any two or more members thereof; or by one or more shareholders holding not less than 10% of the voting power of all shares of the corporation ...