Pennsylvania Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records

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When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.

The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.

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FAQ

How to write a termination letter?Let the employee know the date of their termination.State the accurate and detailed reason(s) for his/her termination.Mention compensation and/or benefits, if any.Notify that they must immediately return all company property.More items...?

Send a certified or registered letter (so you have a record of receipt) that states your intent to terminate the relationship effective immediately upon receipt of the letter and ordering your accountant to stop working on any matters in process. You don't need to give an explanation; it's not necessary.

Writingor hiring an attorney to writea contract cancellation letter is the safest way to go. Even if the contract allows for a verbal termination notice, a written notice provides solid evidence of your decision, and it's always a good idea to have a written record.

Firing an accountant can be similar to firing any other employee working for your small business. The difference in terminating an accountant from another worker is making sure your company's financial records remain intact throughout the process.

Re: Business Name & Individuals NamesI/We thank you in advance for your prompt assistance in dealing with their request. I/We would like to take this opportunity of thanking you for all for the assistance you have provided over the past years and wish you all the best for the future.

How to Best Transition to a New Accounting FirmDetermine if a need really exists.Develop an RFP.Select candidates.Set clear timelines.Evaluate the RFPs.Manage the transition.

Dear Client, We regret to inform you that we will no longer be needing your services effective by Date. We've decided to terminate our partnership with Name of client/company due to reasons. Our time together has been valuable, but now it's best we grow independently.

The letter should include:Why you are terminating the business relationship (keep it impersonal)Termination date (make sure this is a good amount of time away)Emergency contact details.Recommendation, handover or referral to another company that will service their needs.Thanks for their custom.

An accountant should give notice to clients of his or her leaving or closing a practice. The notice to clients should be a minimum of 30 days. The notice should specify the date of departure, the accountant's new contact information if applicable, and who the clients can choose for future accounting work.

Send a certified or registered letter (so you have a record of receipt) that states your intent to terminate the relationship effective immediately upon receipt of the letter and ordering your accountant to stop working on any matters in process. You don't need to give an explanation; it's not necessary.

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Pennsylvania Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records