This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Oregon Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at an Exhibition keyword: Oregon exhibition agreement, drafting checklist, booth or exhibit space, detailed agreement, checklist for use of exhibition space, terms and conditions, guidelines, legal requirements Introduction: Drafting an agreement for use of exhibit space or booth at an exhibition in Oregon requires careful consideration of various legal requirements and practical considerations. To ensure a smooth and successful exhibition experience, this detailed checklist outlines the essential components and key guidelines for creating an agreement that protects the interests of both parties involved. 1. General Information: — Clearly state the names and contact information of both the exhibitor and the event organizer. — Define the purpose and duration of the exhibition, including the start and end dates. 2. Exhibit Space Details: — Specify the exact location, dimensions, and type of booth or exhibit space allocated to the exhibitor. — Provide flooplanaran indicating the location of the exhibit space and any additional facilities or services included. 3. Rental and Payment Terms: — Describe the rental fees and payment schedule, including any deposit requirements and acceptable payment methods. — Indicate whether the rental fees include utilities, furnishings, or other amenities, or if they are billed separately. 4. Booth Setup, Display, and Dismantling: — Establish the rules and regulations for booth setup, including the permitted construction materials, height restrictions, signage, and electrical and lighting specifications. — Define the exhibitor's responsibilities for maintaining the booth and ensuring it complies with safety regulations. — Outline the timeline for booth dismantle, removal, and responsible cleanup of the allocated space after the exhibition. 5. Exhibitor Services: — Summarize any additional services provided by the event organizer, such as electrical connections, Wi-Fi access, security, or cleaning services. — Specify any associated fees, restrictions, or guidelines related to these services. 6. Liability and Insurance: — Clearly define the liability and responsibility of both parties in case of property damage, theft, or injury during the exhibition. — Outline the insurance requirements for exhibitors, including general liability coverage and worker's compensation. 7. Indemnification and Hold Harmless: — Include clauses that protect both parties from any claims, actions, or losses arising out of the exhibition participation. — Clarify how the indemnification and hold harmless provisions apply and the time limitations for making such claims. 8. Termination and Cancellation: — Address the conditions under which either party may terminate or cancel the agreement, including any associated penalties or refunds. — Specify the notice period required for termination or cancellation and the preferred mode of communication. Types of Oregon Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at an Exhibition: 1. Simple Exhibition Agreement Checklist: — A concise checklist suitable for smaller exhibitions, outlining the most essential points to be included in the agreement. 2. Comprehensive Exhibition Agreement Checklist: — A detailed and comprehensive checklist covering every aspect of the agreement, suitable for larger exhibitions with multiple exhibitors and complex requirements. 3. Custom Exhibition Agreement Checklist: — A customizable checklist that allows event organizers and exhibitors to tailor the agreement based on their specific needs, ensuring all relevant considerations are taken into account. By utilizing this checklist and tailoring it to meet your requirements, you can ensure a well-structured and legally sound agreement that promotes a successful and mutually beneficial partnership between the exhibitor and the event organizer at an Oregon exhibition.
