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The special meeting aims to enable the shareholders to know the company's affairs and vote on the management's recommendations in the proposed resolution. The shareholders are equally essential in the decision-making process.
In general, companies require a letter or similar notification from investors having a sufficient number of shares, demanding a special meeting and stating the purpose for that meeting. The company can then set the date for the meeting, typically within a 30 to 90 day time period after receipt of the demand.
There are three types of shareholders' meetings: an ordinary meeting, an extraordinary meeting and a special meeting.
Shareholder meetings are used to discuss and vote on a variety of topics, such as the company's financial performance, the appointment of new directors or auditors, or the approval of certain corporate actions such as issuing new shares or buying back existing shares.
A 'Special Meeting' is a meeting of members that is not regularly scheduled and usually called by the Board of Directors, or the members meeting the minimum threshold required, for a particular purpose.
At special meetings or by written consent, shareholders unhappy with the present board may be able to elect directors more to their liking.
An AGM is a routine meeting that typically follows a fixed agenda, while an EGM is a special meeting called for a particular purpose, such as to discuss a merger, acquisition, or major policy change. Furthermore, an AGM is a mandatory meeting required by law, whereas an EGM is not.