Oklahoma Contractor's Bid Follow Up Letter
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How to fill out Contractor's Bid Follow Up Letter?
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FAQ
What Should You Not Say to a Contractor? 'I'm not in a hurry' ... 'I know a great roofer/electrician/cabinet installer! ... 'We had no idea this would be so expensive' ... 'Why can't you work during the thunderstorm/snow/heat wave? ... 'I'll buy my own materials' ... 'I can't pay you today. ... 'I'll pay upfront' ... 'I'm old school.
The way I like to react if a bid is lost is to go back to the organisation and offer to help them implement the successful bid correctly. That sends a very clear message to the client organisation that you're there to help and NOT to sell and that builds trust.
Follow-up email tips Clear subject lines. People are busy and they get many emails a day. ... Keep it brief. Avoid writing a novel ? quickly get to your point in a few lines! ... Refresh their memory. ... Reiterate the value. ... Ask why. ... Include a call to action.
A letter of intent to bid is a formal way for prospective vendors to communicate their plan to submit a response or bid to a request for proposal (RFP).
First, give them the news with an explanation of why such as there was a lower bidder, etc. Then if possible offer a debriefing for the reason they lost it if it was more than a lower bid. Contractors need to understand why they loose bids because it will help them to bid the next time.
Always tell them in person or by telephone. This is imperative. ... Explain to them why you have chosen a different contractor. The "why" part can often be difficult. ... Don't use price as an excuse unless it's the ONLY reason.
How to Convey Your Dissatisfaction to Your Contractor Speak up right away. You must tell your contractor early on that you don't like something. ... Maintain an understanding demeanor. You don't like the work and you're worried you'll offend your contractor. ... Get changes to the project in writing (even if only by email).
Elements of a bid proposal Client's contact information. Contractor's contact information. Job name. Purpose of the proposal and project. Services or products that would be provided. Pricing information. Additional terms and conditions of the agreement. Estimated project timeline.
