Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Ohio Checklist of Matters to be Considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: 1. Location: Specify the exact location of the exhibit space within the trade show venue. 2. Duration: Decide on the specific start and end dates and times for the lease agreement. 3. Rent and Payment Terms: Clearly outline the rental fee for the exhibit space and mention if any additional charges or fees apply. Also, specify the payment terms, including due dates, late fees, and accepted payment methods. 4. Insurance: Determine the insurance requirements for both the exhibitor and the trade show organizers, including general liability insurance and potentially property insurance. 5. Indemnification: Include an indemnification clause that protects each party from liability for any claims or damages caused by their own actions or negligence. 6. Booth Specifications: Provide detailed information regarding the size, layout, and specifications of the exhibit space, including restrictions on booth design, signage, and decorations. 7. Utilities and Amenities: Clarify any available utilities and amenities, such as electricity, water, internet access, and storage facilities, and specify whether they are included in the lease or subject to additional charges. 8. Load-In and Load-Out Procedures: Describe the specific instructions and requirements for setting up and dismantling the exhibit, including designated times, access points, and any restrictions imposed by the trade show venue. 9. Prohibited Activities and Items: List any activities or items that are strictly prohibited within the exhibit space, such as hazardous materials, live animals, or anything that violates local laws or trade show regulations. 10. Security and Liability: Describe the security measures provided by the trade show organizers, such as onsite security personnel, surveillance systems, and any additional security requirements for valuable items. Clearly define the liability of each party for any losses or damages to the exhibit space or property. 11. Breach of Contract: Specify the consequences and remedies for breaching the lease agreement, including termination of the agreement, forfeiture of any payments made, and potential legal action. 12. Governing Law and Jurisdiction: State the governing law for the lease agreement, along with the jurisdiction in Ohio where any legal disputes will be resolved. Types of Ohio Checklist of Matters to be Considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: — Standard Lease Checklist: A comprehensive list covering all the necessary elements for drafting a traditional trade show exhibit space lease agreement. — Customized Lease Checklist: A tailored checklist for specific trade show venues or situations, taking into account unique requirements or restrictions imposed by the venue or the organizers. — Vendor-Specific Lease Checklist: A checklist focusing on specific requirements for vendors, such as food vendors, technology exhibitors, or interactive display providers, outlining any additional considerations or regulations applicable to their particular industry or services. Note: It is essential to consult with legal professionals experienced in Ohio lease agreements to ensure compliance with local laws and to address any region-specific considerations.
