Subject: Termination of Representation — Important Notice for New York Clients Dear [Client's Name], We hope this letter finds you well. We are writing to inform you about the termination of our representation as your legal counsel in accordance with the laws and regulations of the State of New York. This decision has been made after careful consideration and evaluation of the circumstances of our professional relationship. Upon review, we have determined that it is in both parties' best interests to terminate our representation effectively from the date of this letter. As part of this process, we would like to explain the reasons behind this decision and provide guidance on the steps that need to be followed moving forward. Reasons for Termination: 1. Conflict of Interest: We have recently discovered a potential conflict of interest that may hinder our ability to provide you with unbiased legal advice and representation. To maintain the integrity of the legal profession and safeguard your best interests, it is essential to dissolve our attorney-client relationship. 2. Lack of Cooperation: Our partnership relies on open communication and cooperation. Unfortunately, it has come to our attention that there has been a consistent lack of cooperation or failure to provide necessary documentation or information. This hampers our ability to fulfill our responsibilities effectively. Types of New York Letter to Client — Termination of Representation: 1. Termination without Cause: In this scenario, the termination of representation occurs when neither party is at fault. It may stem from various factors, such as the achievement of the legal objective, completion of a predefined scope of work, or a mutual agreement between the attorney and client. 2. Termination for Cause: Termination for cause refers to a situation where one party has valid grounds to end the attorney-client relationship due to the other party's actions. These grounds may include nonpayment, gross misconduct, breach of the attorney-client agreement, or failure to abide by the agreed-upon terms and conditions. 3. Termination by Mutual Consent: In some instances, both the attorney and client may mutually agree to terminate the legal representation. This type of termination usually occurs when a divergence of interest, change in circumstances, or a difference in legal strategy arises. Actions Required: To ensure a smooth transition, we kindly request that you take note of the following steps: 1. Retrieve Your Documents: Please arrange a prompt meeting at our office to collect any documents, files, or records pertaining to your case. We will be more than willing to assist you in transferring these belongings to your new legal counsel. 2. Retain New Legal Representation: It is crucial that you secure alternative legal representation at the earliest convenience. We highly recommend engaging a qualified attorney who specializes in the area of law related to your case. 3. Settle any Outstanding Payments: We kindly request that any outstanding invoices or fees owed to our firm are settled promptly to ensure a clean and efficient closure to our professional relationship. We genuinely value the opportunity we had to represent you and would like to express our gratitude for entrusting us with your legal matters. Our aim has always been to provide excellent legal services, and we regret any inconvenience this termination may cause you. Should you have any questions or require further assistance during this transition, please do not hesitate to contact us. We are committed to cooperating and facilitating a seamless handover process. Thank you for your understanding and cooperation in this matter. Sincerely, [Your Name] [Your Law Firm's Name] [Contact Information: Phone Number, Email Address, and Office Address]
New York Letter to Client - Termination of Representation
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When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Example of a Closing Letter Dear {{client}}, Thank you for the opportunity to represent you in {{brief description of case/matter}}. As of {{date}}, your case {{case #}} has closed and your legal representation has ended. You can expect your final bill from us by {{date}}.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
I am writing to officially notify you that I am terminating your services immediately. This is because {reason(s) for terminating the representation}. You do not have permission to send any demands on my behalf and I am advising the insurance company that you no longer represent me for this personal injury claim.
10 ways to end a business letter 1 Yours truly. 2 Sincerely. 3 Thanks again. 4 Appreciatively. 5 Respectfully. 6 Faithfully. 6 Regards. 7 Best regards.
How to End a Letter: 12 Useful Farewell Phrases Sincerely. Sincerely (or sincerely yours) is often the go-to sign off for formal letters, and with good reason. ... Best. ... Best regards. ... Speak to you soon. ... Thanks. ... [No sign-off] ... Yours truly. ... Take care.
Be clear and succinct. The contents of your closure letter must be easily understood by the recipient/client. Avoid using verbose legal jargon that may confuse or mislead. Clearly state a brief description of the case, that their legal representation has ended, and thank the client for their business.
The following are letter closings that are appropriate for business and employment-related letters. Sincerely, Sincerely yours, Regards, Yours truly, and Yours sincerely. Best regards, Cordially, and Yours respectfully. Warm regards, Best wishes, and With appreciation. Hard-Copy Letter Signature.
