New York Minutes of First Meeting of Board of Trustees of a Church

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US-04521BG
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Description

Section 2.05 of the Revised Model Non-Profit Corporation Act states that after incorporation if initial directors are named in the articles of incorporation, the initial directors shall hold an organizational meeting, at the call of a majority of the directors, to complete the organization of the corporation by appointing officers, adopting bylaws, and carrying on any other business brought before the meeting.



If initial directors are not named in the articles, the incorporator or incorporators shall hold an organizational meeting to elect directors and complete the organization of the corporation; or elect a board of directors who shall complete the organization of the corporation.

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  • Preview Minutes of First Meeting of Board of Trustees of a Church
  • Preview Minutes of First Meeting of Board of Trustees of a Church
  • Preview Minutes of First Meeting of Board of Trustees of a Church
  • Preview Minutes of First Meeting of Board of Trustees of a Church

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FAQ

Helpful Tips for Taking Board Meeting MinutesUse a template.Check off attendees as they arrive.Do introductions or circulate an attendance list.Record motions, actions, and decisions as they occur.Ask for clarification as necessary.Write clear, brief notes-not full sentences or verbatim wording.More items...?

ContentsParticulars of the meeting, such as time, date, place, who attended and who presided.Whether the meeting is regularly scheduled or a special meeting and, if special, who called the meeting and for what purpose -- attaching a copy of the meeting notice.Ordered record of what occurred at the meeting.More items...?

At a minimum, minutes should include the following information:Date, time and location.Time the meeting was called to order and adjourned.Names of attendees and absentees.Corrections and amendments to previous meeting minutes.Additions to agenda.Status of quorum.Motions taken or rescinded.More items...?

Simple Rule 1: A member of a group has a right to examine the minutes of that group. Plain and simple, Robert's Rules says that the secretary of an organization has to (1) keep minutes and (2) make them available to members that ask for them.

Board meeting minutes do not need to be made publicly available and in many cases they should not be, because they detail confidential or sensitive issues. However, past board meeting minutes should always be readily accessible to board members and shareholders as they will provide a formal record of the proceedings.

Since minutes are public documents that members may ask to review, be clear on what to exclude. Avoid direct quotations; even without a name, the speaker may be identifiable.

6 practical tips for more effective board meeting minutesPreparation is everything. Prepare yourself for the specific board meeting you'll be taking notes for.Aim for concise and precise.Use an objective voice.Keep board members accountable.Don't be afraid to ask for clarification.Timing is key.

Internal documents, such as corporate bylaws, may require that certain information be contained in the minutes, so it is important to check for these rules and follow them closely. Officers, shareholders, and directors can demand a copy of the meeting minutes at any time.

IRS forms are public information, so the public can obtain certain pieces of information about nonprofit organizations from them. Nonprofit boards don't have to share their meeting minutes, policies or audit results with the public. They don't have to share the contact information for board directors either.

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New York Minutes of First Meeting of Board of Trustees of a Church