This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
New Mexico Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition: When participating in an exhibition or trade show in New Mexico, it is crucial to have a well-drafted agreement for the use of exhibit space or booth that outlines all the terms and conditions to ensure a smooth and successful experience. Here is a detailed checklist with relevant keywords to consider: 1. Parties involved: — Identify and include the legal names and contact information of both the exhibitor and the exhibition organizing entity. 2. Agreement details: — Clearly state that the agreement governs the use of exhibit space or booth during the specific exhibition. — Include the exhibition's name, scheduled dates, and location. 3. Booth/exhibit space details: — Provide the exact dimensions, location, and configuration of the assigned booth or exhibit space. — Specify any additional amenities or services included (e.g., electricity, lighting, internet access). 4. Booth setup and breakdown: — Define the setup and breakdown schedules, including allowed access times. — Determine any restrictions regarding noise levels, construction waste disposal, or booth dismantling. 5. Payment terms: — State the total cost for renting the exhibit space or booth, along with any additional charges or fees. — Outline the payment schedule, including deposit requirement, due dates, and acceptable payment methods. 6. Cancellation and refunds: — Clarify the policies regarding cancellation, refund requests, and possible penalties. — Include any specific deadlines or conditions that apply. 7. Insurance and liability: — Indicate whether exhibitors must obtain liability insurance and set minimum coverage requirements. — Define the liability of each party in case of property damage, theft, or personal injury. 8. Indemnification clause: — Include an indemnification provision, where the exhibitor agrees to hold harmless and indemnify the exhibition organizers from any claims, losses, or damages. 9. Compliance with regulations: — Ensure that the exhibitor adheres to all applicable local, state, and federal laws, regulations, and safety codes. — Mention any specific exhibition rules or guidelines that must be followed. 10. Intellectual property rights: — Specify the ownership and protection of intellectual property rights related to booth designs, signage, or displays. — Address any requests for using copyrighted materials or trademarks. 11. Termination clause: — Define the circumstances under which the agreement can be terminated by either party and the associated consequences. Different types of New Mexico Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition can vary based on the type of event, organizer preferences, and specific industry regulations. However, the above checklist covers essential aspects that should be considered while drafting such an agreement for any exhibition in New Mexico.
