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Address the letter correctly: Start by addressing the letter to the correct person, which in this case would be the local government chairman. Use their proper title, such as "Mr." or "Chairman," followed by their last name. Begin with a polite introduction: Introduce yourself and explain the purpose of your letter.
State Who You Are and What You Are Writing About: Identify yourself as a constituent and why you are writing in the first place first paragraph. This will keep your letter brief. However, refrain from using lines such as "As a citizen and a taxpayer..." and never make a threat.
How to write a request letter Collect information relating to your request. ... Create an outline. ... Introduce yourself. 4. Make your request. ... Explain the reason for the request. ... Offer to provide additional information. ... Show your gratitude and conclude the letter. ... Use a professional format.
Federal Government Address: The Right Honourable Firstname Lastname, P.C., M.P., Prime Minister of Canada, Ottawa. Salutation: Dear Prime Minister, Dear Sir/Madam, or Dear Mr./Mrs./Ms Lastname.
Letter to Government Tips The authority should be addressed properly in a formal way. The problem/ issue should be mentioned clearly and precisely. A request should be made for the required action to be taken. Proper format should be followed. Remember to use formal language.
Language should be simple and clear. Lengthy sentences, idioms and phrases should be avoided. Views of Govt./office should be specifically expressed. Lengthy communication should be concluded with a summary.