When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Title: North Carolina Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records Introduction: In this North Carolina resignation letter from an accounting firm to a client, we outline the proper procedure for notifying the client about the termination of accounting services while addressing key aspects such as outstanding balances owed to the firm, work in progress, and the return of client records. This document ensures a smooth transition and maintains professionalism throughout the process. Types of North Carolina Resignation Letters: 1. North Carolina Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm 2. North Carolina Resignation Letter from Accounting Firm to Client with Reference to Work in Progress 3. North Carolina Resignation Letter from Accounting Firm to Client with Reference to Return of Client's Records 4. Comprehensive North Carolina Resignation Letter from Accounting Firm to Client addressing Outstanding Amount Owed, Work in Progress, and Return of Client's Records Detailed Description: Dear [Client's Name], I hope this letter finds you well. We, at [Accounting Firm Name], regretfully inform you that we will no longer be able to continue providing our accounting services to your esteemed organization effective [Resignation Date]. This letter serves as our formal resignation and covers important aspects related to outstanding balances owed to our firm, work in progress, and the return of your valuable records. 1. Outstanding Amount Owed to [Accounting Firm Name]: As part of our commitment to maintaining transparent financial procedures, we would like to draw your attention to the current outstanding balance of [Amount owed] in relation to our services. We kindly request that you settle this outstanding amount promptly in order to conclude our business relationship on amicable terms. Please find attached an itemized invoice detailing the services rendered and the corresponding charges. 2. Work in Progress: Acknowledging our commitment to providing a smooth transition, we will complete all ongoing accounting tasks up until the effective resignation date. To facilitate this process, we kindly request your prompt cooperation in providing any pending information, documentation, or access to pertinent systems. Our team will ensure a seamless handover or transfer of any ongoing work to your new accounting service provider, if appointed. 3. Return of Client's Records: We understand the importance of maintaining the confidentiality and security of your financial records and information. As a result, we assure you that all your records, both physical and electronic, will be carefully organized and returned to you promptly upon receipt of your written confirmation. We kindly request you to provide us with a preferred method of record transfer or a date when we may safely deliver the records to your office. Conclusion: In conclusion, we appreciate the opportunity to have served your organization and extend our apologies for any inconvenience caused due to our resignation. We assure you that we will make every effort to facilitate a smooth transition during this period. Please do not hesitate to contact us if you require any further assistance or clarification. Thank you for your attention to these matters. Sincerely, [Your Name] [Your Title/Position] [Accounting Firm Name]
