Subject: Request for Additional Material Safety Data Sheet Information (MSDS) — Montana Dear [Supplier/Manufacturer's Name], I hope this letter finds you in good health and high spirits. I am writing on behalf of [Your Company/Organization Name] to request additional Material Safety Data Sheet (MSDS) information for the products we are currently utilizing from your esteemed organization. As a responsible and safety-conscious entity, we fully understand the importance of having up-to-date and comprehensive MSDS information for the substances and materials we handle or come into contact with at our facility. As such, we kindly request your assistance in providing us with the following additional details related to our specific product requirements: 1. Identification and Product Information: a. Product name(s) and any known alternate names or codes. b. Physical and chemical characteristics of the product, such as appearance, odor, boiling point, flash point, etc. c. Any known hazards associated with the product, including health, fire, and reactivity hazards. d. Proper handling precautions and recommended protective equipment. e. Storage conditions and requirements, such as temperature and humidity specifications. 2. Composition and Ingredient Information: a. Detailed composition of the product, mentioning specific substances and their respective concentrations or ranges. b. Any impurities or known contaminants that may be present and relevant information regarding their associated hazards. c. Identification of any substances known to have adverse health or environmental effects that are explicitly regulated or restricted. 3. Physical and Chemical Properties: a. Specific gravity, pH level, melting point, freezing point, and any other relevant physical properties. b. Stability and reactivity data, including any known incompatibilities or reactive conditions to avoid. c. Information about potential decomposition products under various conditions. 4. Health and Safety Data: a. Detailed health effects of the product upon human exposure, including acute and chronic health hazards. b. Routes of exposure and symptoms of overexposure, along with any specific first aid measures or medical treatment recommendations. c. Handling guidelines and precautionary measures needed to ensure employee safety. d. Emergency procedures, including spill, leak, or accident response protocols. We intend to use this information to enhance our knowledge and understanding of the risks associated with the substances we handle, enabling us to maintain a safe work environment and to execute proper emergency response plans if necessary. To streamline the process and expedite the provision of the requested information, we have attached a list of the specific products, their respective codes or names, and any other identifiable details associated with our purchase history from your organization. We kindly request your prompt attention in providing us with the necessary information, preferably in electronic format or via a trusted online portal where we can access and update the data as required. Your commitment to our safety efforts is highly appreciated, and we assure you that all shared information will be handled with utmost confidentiality and only utilized for the purposes of internal safety assessments and compliance. Thank you for your cooperation and timely response. We look forward to a continued fruitful association with your organization. Sincerely, [Your Name] [Your Position] [Your Company/Organization Name] [Contact Information]
Montana Sample Letter Requesting Additional Material Safety Data Sheet Information - MSDS
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FAQ
Yes. Employers will be required to make sure that all hazardous products (as defined by the Hazardous Products Regulations have an up-to-date SDS when it enters the workplace.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
To obtain SDS, get them from the manufacturer.They may be sent with the chemical order (paper copy or e-mail attachment).Otherwise, go to the manufacturer's website and download it or request a copy.
Use Guidelines. Chemical Safety's SDS and GHS database is a free service available to organizations of all types. For-profit organizations are granted permission to access Chemical Safety's SDS Search from Chemical Safety's website.
A manufacturer, importer, supplier, or employer shall check the accuracy of a Safety Data Sheet (SDS) based on the actual circumstances and update it as needed. A Safety Data Sheet shall be reviewed at least every 3 years. Records of SDS updates such as content, date, and version revision, shall be kept for 3 years.
The Hazard Communication Standard (HCS) (29 CFR 1910.1200(g)), revised in 2012, requires that the chemical manufacturer, distributor, or importer provide Safety Data Sheets (SDSs) (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.
A Material Safety Data Sheet (MSDS) is a document that contains information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical product. It is an essential starting point for the development of a complete health and safety program.
The requirement to provide material safety data sheets (MSDSs) to employers who buy their hazardous chemicals from a retail outlet and who request an MSDS for the purchased chemical is a requirement of the standard for these types of distributors if they are transmitting hazardous chemicals to downstream employers.
Both standards cited above refer to the employee's right to access information and both make specific reference to material safety data sheets. Under 1910.1020, the employee must request the record of exposure, while under 1910.1200, the MSDSs must be available to employees without having to ask.
Paragraph 29 CFR 1910.1200(g)(8) of the standard requires that "the employer shall maintain in the workplace copies of the required MSDSs for each hazardous chemical, and shall ensure that they are readily accessible during each work shift to employees when they are in their workarea(s)." OSHA does not require nor
