When it becomes necessary for an accounting firm to terminate a client relationship, it is important to memorialize this action in a confirming letter to the client. A letter provides written evidence of when the resignation occurred and instructions to the client regarding needed follow-up on tax, accounting, and other matters about which the firm previously advised the client.
The letter should be factual. It should document when services ended, any outstanding issues regarding work in process, fees owed to the CPA firm, client records, and items requiring follow-up or completion by the client. In most situations the termination should become effective as of the date of the letter.
Montana Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records is a formal document that acknowledges the termination of the accountant-client relationship while addressing any financial obligations, ongoing projects, and the return of essential records. This letter ensures a smooth transition for both parties involved. Examples of different types of Montana Resignation Letter from Accounting Firm to Client with Reference to Outstanding Amount Owed Firm, Work in Progress, and Return of Client's Records may include: 1. Regular Resignation Letter: Subject: Resignation from Accounting Services with Reference to Outstanding Payments and Return of Records Dear [Client's Name], I am writing to inform you of my decision to resign from providing accounting services to your esteemed organization, effective [resignation date]. During my tenure, I have taken great pride in handling your financial matters and delivering high-quality service. However, it is with regret that I must bring to your attention the outstanding balance of [amount owed]. Despite numerous reminders and discussions, this payment has not been settled. Kindly arrange for payment to be made promptly, following which I will provide you with the necessary documents to close our professional working relationship. Furthermore, I want to address any ongoing work in progress. I shall wrap up any pending assignments, ensuring a seamless transition. It would be appreciated if you could provide any relevant information or instructions to facilitate this process. Lastly, I kindly request you to prepare your client records for collection as per our initial agreement. I will coordinate with you to arrange a convenient time for retrieval. Thank you for your cooperation in settling the outstanding payments and facilitating the smooth transition of services. It has been a pleasure working with you, and I wish you continued success in all your future endeavors. Sincerely, [Your Name] [Your Designation/Accounting Firm Name] [Contact Information] 2. Urgent Resignation Letter: Subject: Urgent Resignation from Accounting Services with Reference to Outstanding Payments and Return of Records Dear [Client's Name], I hope this letter finds you well. I am writing with deep regret, informing you of my urgent resignation from providing accounting services to your esteemed organization, effective immediately. Unfortunately, despite repeated reminders and discussions, the outstanding balance of [amount owed] remains unpaid. In light of this situation, I must insist on immediate payment to honor our contractual agreement. Following the settlement of the pending payment, I will proceed with completing any ongoing work in progress to ensure minimal disruption to your financial operations. It is imperative that you prepare your records for collection as per our initial agreement. Timing is of the essence in conducting a smooth and efficient transition of services. I anticipate your cooperation in facilitating the return of your documents. I apologize for any inconvenience caused and regret that our professional collaboration has come to such an abrupt end. Should you have any questions or concerns regarding the outstanding payment or the transition process, please feel free to contact me directly. Thank you for your immediate attention to this matter and for settling the outstanding balance. I wish you the best of luck in your future business ventures. Sincerely, [Your Name] [Your Designation/Accounting Firm Name] [Contact Information] In both cases, it's crucial to adapt the letter's content and tone based on the specific circumstances and relationship with the client. The provided examples can serve as a starting point but should be customized accordingly.
