This form is a Client E-mail and Internet-Use Policies Memo. This letter provides that an employers e-mail and internet system may only be used for business purposes. All messages sent on the e-mail system are company records and company property. Discriminatory, harassing, offensive or otherwise improper communications of any kind are be avoided.
Mississippi Client EMail and Internet Use Policies Memo
Category:
State:
Multi-State
Control #:
US-KWP-0023
Format:
Word;
Rich Text
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FAQ
A memo consists of two parts: the identifying information at the top, and the message itself.
Sensitive information such as passwords, bank account numbers and social security numbers should never be sent via email. CenturyLink, PayPal and your bank are examples of companies that would never ask for personal information in an email.
Subject lines should be clear, brief, and specific. This helps the recipient understand the essence of the message. For example, Proposal attached or Your question of 10/25.
Use email if it's an option. An email memo should be sent to everyone at the same time, but you may wish to blind copy some of the recipients. If you are emailing your memo, put the subject of the memo in the subject line of the email header.
An email policy is a policy a business will choose to implement in order to ensure that employee's use their email in a way that is aligned with the aims of the business. This means the policy will change for different organisations, but there are general terms which are usually standard for most organisations.
Typical Sections included in an Email PolicyIntroduction.Email Ownership and Privacy.Email Usage Guidelines.Email Misuse and Abuse.Email Retention and Backup.Personal Use of email / Opinions / Personal Views.Security / Trade Secrets / Personal Information.Questions / Who to ask.More items...?
The subject line serves as the memo's title. The style and tone you use in a memo will be determined by your audience: You can use a casual tone in a memo to a coworker you know well, but you should use a more formal tone in a memo to your boss. It's important to organize your memos well.
FROM: List the name and job title of the writer(s). SUBJECT: Think of the SUBJECT line as the title for the memo. Make it specific so that readers can immediately identify the topic.
A basic memo is typically (but not always) a single page. Longer memorandums should have abbreviated subject line and page number as a header on all additional pages.
An email policy for your employeesPermitted use. Employees should primarily use company email systems for business.Sending emails. Employees should only ever use their own, password-protected accounts to send emails.Receiving emails. Set out who should read incoming emails.Monitoring email.Implementation.
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