What should you keep in an employee file?

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

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Missouri Employment Employee Personnel File Package

Missouri Employment Employee Personnel File Package

Category:

Employment - Personnel Files

State:

Missouri

Control #:

MO-P029-PKG

Format:

Instant download

Description

This package contains essential personnel forms to help your company ensure accurate record keeping of all personnel issues. The forms included help to protect the employer against costly mistakes and ensure compliance with important federal laws.

The documents in this package include the following:

1. Employee 90 Day Review Report

2. Employment Form

3. Direct Deposit Authorization Agreement

4. Employment Agreement

5. Absence Report

6. Payroll Deduction Authorization

7. Accident Injury Report

8. Expense Report

9. Employee Monthly Time Report

10. Wage Withholding Authorization

11. Vacation Request

12. Confidentiality Statement

13. Handbook Acknowledgement Form

14. Workers' Compensation Acknowledgement Form

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FAQ

Whether you use paper, electronic files or both, consistency is the key to effective recordkeeping. For example, if your hiring records are sorted by employee name, organize payroll records the same way. Keep the same system across all types of records, and make sure your file folders have accurate, uniform names.

Confidential Files Normally personnel records are kept within a locked file cabinet that only certain people have access to.By setting up such a policy, you will protect the confidentiality of these files, your employee's privacy and also limit the opportunities for false documents to get into the files.

There are eight employee-related HR documents that every personnel file must contain, which includes legal employment records such as payroll tax forms as well as employee-employer agreements.

Current and former employees have a right to their personnel records under Labor Code section 1198.5. Under California Labor Code section 1198.5(a) provides that every current and former employee, or their representative, has the right to inspect and receive a copy of their personnel records.

Under the Labor Code, a California employer is permitted to retain personnel files electronically.Section 1198.5( c) requires the employer do one of the following: (1) Keep a copy of each employee's personnel records at the place where the employee reports to work.

Employee files should be stored in a secure location and be kept strictly confidential. Access should be restricted to those with a legitimate need to know or as required by law. Several categories of records must be maintained according to specific requirements.

Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.

Job application, CV and cover letter. Education and past employment info. Role description. Job offer letter and employment contract. Emergency contact information. Training records. Payroll and benefits information (but not bank details) Performance appraisal forms.

As an employee, do I have a right to see my personnel files? The short answer is 'yes'. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.

Missouri Employment Employee Personnel File Package

Description

Related forms

Viewed forms

How to fill out Missouri Employment Employee Personnel File Package?

Form popularity

FAQ

How do you maintain employee records?

Are HR files confidential?

Are payroll records part of personnel file?

Can an employee get a copy of their personnel file?

Can you keep employee files electronically?

How do you maintain employee files?

What should you keep in an employee file?

What information is held on your personnel records?

Can I ask HR to see my file?

Trusted and secure by over 3 million people of the world’s leading companies

Missouri Employment Employee Personnel File Package

Description

Related forms

Related legal definitions

Viewed forms

How to fill out Missouri Employment Employee Personnel File Package?

Form popularity

FAQ

How do you maintain employee records?

Are HR files confidential?

Are payroll records part of personnel file?

Can an employee get a copy of their personnel file?

Can you keep employee files electronically?

How do you maintain employee files?

What should you keep in an employee file?

What information is held on your personnel records?

Can I ask HR to see my file?

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