Subject: Minnesota Sample Letter for Response to Inquiry of Former Employee — Without Reference Dear [Inquirer's Name], Thank you for reaching out to us to inquire about our former employee, [Former Employee's Name]. We appreciate your interest in gathering information, and we are happy to assist you to the best of our abilities. At [Company Name], we understand the importance of maintaining confidentiality and respecting the privacy of our employees, both current and former. Therefore, the purpose of this letter is to provide a general overview of [Former Employee's Name]'s employment with our company, without disclosing any personal or sensitive information. Please note that this response is provided without reference, as per our company's policy. [Former Employee's Name] was employed at [Company Name] from [Start Date] to [End Date]. During their time with us, they held the position of [Former Employee's Job Title]. Listed below are some general details about their employment tenure: 1. Job Responsibilities: At [Company Name], [Former Employee's Name] was responsible for [Provide a brief but comprehensive description of the duties and responsibilities assigned to the employee]. They consistently demonstrated a high level of dedication and professionalism in carrying out their tasks. 2. Performance: [Former Employee's Name] exhibited excellent performance throughout their employment, consistently meeting or exceeding our expectations. Their commitment to achieving goals and their ability to work well in a team environment were notable attributes. 3. Collaboration and Communication Skills: [Former Employee's Name] successfully collaborated with colleagues and clients, displaying excellent interpersonal and communication skills. They consistently maintained a positive and cooperative attitude, fostering a cohesive work environment. Please bear in mind that the information provided above is general in nature and may not cover every aspect of [Former Employee's Name]'s employment. However, we are confident that these aspects can provide you with valuable insights into their professional capabilities. We trust that this response will be helpful for your inquiry. As mentioned before, we adhere to our company's policy of not providing reference letters, and this letter serves as an alternative form of response. Should you require any further clarifications or have any additional queries, please do not hesitate to reach out to us. We would be glad to assist you further. Best regards, [Your Name] [Your Position] [Company Name] [Contact Information] Alternative Types of Minnesota Sample Letters for Response to Inquiry of Former Employee — Without Reference: 1. Minnesota Sample Letter for Response to Inquiry of Former Employee — Confidential Reference: This type of letter would include more personalized and detailed information about the former employee, but it would strictly be intended for internal use or by request from authorized individuals. 2. Minnesota Sample Letter for Response to Inquiry of Former Employee — General Employment Verification: This type of letter verifies the former employee's basic employment details, such as job title, employment dates, and confirmation of their departure from the company. It does not provide specific performance evaluations or detailed job responsibilities. 3. Minnesota Sample Letter for Response to Inquiry of Former Employee — Limited Employment Verification: This kind of letter would only provide limited information about the former employee, such as confirmation of their employment period and job title. It would not provide any additional details or evaluations. Note: The provided alternative types may vary depending on the specific policies and guidelines implemented by individual companies or organizations.
Minnesota Sample Letter for Response to Inquiry of Former Employee - Without Reference
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FAQ
A former employer can legally refuse to give information concerning an employee other than his official title and the dates he was employed. While this is legal, it's generally considered just as bad as giving a negative review, according to reference resource website References-Etc.
Be Specific. Be specific in what you're asking your former colleague to do for you. If you want to list his name and contact number as a reference a potential employer can call, he has to be open to discussing your professional work history.
Employers are not prohibited by law from disclosing to a potential employer - who calls for a reference about a former employee - the reasons that the employee left, as long as the information they share is truthful.
Can I see the reference that my previous employer wrote? Your previous or current employer do not have to automatically show you a reference they have written about you. Once you start a job with a new employer, you can ask them for a copy of any reference they have been given from your previous employer.
Like most states, Minnesota provides some legal protection for employers who give information about employees to prospective employers who ask for a reference. As long as the employer acts in good faith and doesn't go beyond what the law allows, the employer can't be sued for defamation.
Getting a reference from your old employerYour employer doesn't usually have to give you a reference unless: your contract says they will.
Typically, employers are allowed to share general information regarding your tenure with their companiesthings like your dates of employment, job title, and responsibilities, all which serve to confirm your employment and validate the things you likely provided on your resume for potential employers.
Candidates should have given permission, generally, for reference checking to be conducted. Reference checkers should not reach out to anyone the candidate has expressly asked not be contacted. Reference checkers should not contact references from a candidate's current employer without express permission.
ALWAYS ask references about a candidate's workplace behavior, ethics and the reason that they left the company. ALWAYS be vigilant for evidence that a reference is not telling the whole truth about a candidate.
