Massachusetts Certificate for Custodian of Records - Billing Records Included

State:
Multi-State
Control #:
US-PI-0242
Format:
Word; 
Rich Text
Instant download

Description

This form is used to certify that records submitted are true and correct and kept in the normal course of business.

How to fill out Certificate For Custodian Of Records - Billing Records Included?

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FAQ

A physician must maintain a patient's medical records for a minimum period of seven years from the date of the last patient contact; however, if the patient is a minor on the date of the last visit, then the physician must maintain the pediatric patient's records for a minimum period of either seven years from the date ...

The Public Records Law broadly define ?public records? to include ?all books, papers, maps, photographs, recorded tapes, financial statements, statistical tabulations, or other documentary materials or data, regardless of physical form or characteristics, made or received by any officer or employee? of any ...

In Massachusetts, medical records laws hold all privileged patient medical records as confidential and allow third-party access under limited circumstances. Learn more about Massachusetts medical records laws with the below chart and links to additional sources.

The Massachusetts Secretary of the Commonwealth - Corporations Division will authenticate the signature or notarization for the document's use abroad. You must request a certification with the Massachusetts Secretary of State by mail, or up to four documents in person.

Federal Rules The Health Insurance Portability and Accountability Act of 1996 requires you keep medical records for six years from the date of creation or the last patient contact, whichever is later.

HIPAA Data Retention Requirements Organizations must maintain these records for at least 6 years from the date of creation or 6 years after the ?last effective date?, whichever is later. The ?last effective date? is the last day the policies, procedures, or systems are still in use.

Records Retention A retiring physician or his successor must maintain patient records for seven years from the date of the last patient encounter. Unless the law provides otherwise, physicians must turn over patients' medical records to the Board, upon the Board's request.

Welfare and Institutions Code section 14124.1 (which relates to Medi-Cal patients) specifies a ten-year retention period.

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Massachusetts Certificate for Custodian of Records - Billing Records Included