Massachusetts Form I-9 is a document used for employment eligibility verification in the state of Massachusetts. It is a crucial part of the hiring process as it ensures that employees are authorized to work legally in the United States. The form is regulated and enforced by the U.S. Citizenship and Immigration Services (USCIS), a division of the Department of Homeland Security. The Massachusetts Form I-9 is an adaptation of the federal Form I-9, which is used across the United States. The form requires both the employer and the employee to complete specific sections, verifying the employee's identity and work authorization. The primary purpose of this form is to prevent the hiring of unauthorized individuals and to maintain a legal workforce. When filling out the Massachusetts Form I-9, employers must carefully follow the instructions provided by USCIS to ensure compliance with state and federal laws. The form consists of three main sections: 1. Section 1: Employee Information and Verification — In this section, the employee must provide personal details like their full name, address, date of birth, email (if applicable), and telephone number. They are also required to declare their citizenship or immigration status and provide corresponding information such as alien registration number, expiration date of employment authorization, and social security number (if applicable). 2. Section 2: Employer or Authorized Representative Review and Verification — In this section, the employer or their authorized representative must examine the employee's original documents to establish their identity and employment eligibility. The acceptable documents include a combination of identity and work authorization documents like passport, driver's license, social security card, birth certificate, or permanent resident card. The employer must review these documents and record the document title, issuing authority, document number, expiration date (if applicable), and the date the employee began employment. The employer or representative must also sign and date this section. 3. Section 3: Reverification and Rehires (if applicable) — This section is used when an employee's work authorization documentation expires or needs updating. It is also used for rehires within three years from the initial employment. Employers should carefully review the instructions provided by USCIS to accurately complete this section. It is important to note that Massachusetts Form I-9 must be retained by the employer for at least three years from the date of hire or one year after the employee's employment is terminated, whichever is later. It is subject to inspection by authorized government officers. Other types of Massachusetts Form I-9 include the Spanish-language version of the form, known as Form I-9 en Español. However, it is important to remember that the English version of Form I-9 is the only official form recognized by USCIS. Therefore, employees and employers should use the English version for completing the verification process.
Massachusetts Form I-9
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How to fill out Form I-9?
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The new Form I-9, Employment Eligibility Verification, which was released on August 1, 2023, must be used for all new hires, effective November 1, 2023. The grace period?during which an employer could use the new Form I-9 or the Form I-9 (10/21/2019 version)?ends October 31, 2023.
The I-9 form records each employee's employment eligibility verification. In Canada, employers must ask for and record the SIN number of every employee. Employers must provide each employee with a statement of income that includes the SIN number.
For most employees, the process will take less than one business day to complete, once the I-9 form has been sent to Simplei9.com. How do I sign up for the E-Verify process through Simple I-9? Complete and submit the SignUp Form.
Completing Form I-9 Section One: Employee Information and Attestation. Completed by employees. Section Two: Employer or Authorized Representative Review and Verification. Completed by employers. Supplement A, Preparer and/or Translator Certification for Section 1. ... Supplement B: Reverification and Rehires.
Form I-9 rules govern whether an individual is considered self-employed with respect to using E-Verify. Generally, self-employed individuals are not required to complete Forms I-9 on themselves; therefore, they are not required to use E-Verify.
How to fill out an I-9 form in 6 steps Designate your authorized representative. Have the new hire complete Section 1: Employee Information and Attestation. Inspect the new hire's I-9 identification documents. Complete Section 2: Employer Review and Verification. Complete I-9 supplements, if applicable.
Employers are permitted to utilize an electronic version of Form I-9 and obtain electronic signatures. I-9 forms should be retained for three years after the date of hire or one year after the date employment ends, whichever is later.