Massachusetts Mileage Reimbursement Form
Description
How to fill out Mileage Reimbursement Form?
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FAQ
Mileage reimbursements may be reported as income or wages and listed in box 1 or 12 of Form W-2, Wage and Tax Statement. These variations determine the taxes applied to the payments and if employees must itemize deductions on tax returns to deduct the expenses.
In short, according to Massachusetts law, your employer is required to reimburse you for mileage if you drive your car for work purposes during the workday. Importantly, this requirement only applies to employees applied in an occupation, something defined in MGL.
Beginning on January 1, 2021, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be: 56 cents per mile for business miles driven, down 1.5 cents from the 2020 rate. 16 cents per mile driven for medical or moving purposes, down 1 cent from the 2020 rate.
A mileage reimbursement is not taxable as long as it does not exceed the IRS mileage rate (the 2022 rate is 58.5 cents per business mile). If the mileage rate exceeds the IRS rate, the difference is considered taxable income. This approach requires employees to record and report mileage.
Massachusetts has no law requiring that employers reimburse employees for business expenses.
58.5 cents per mile driven for business use, up 2.5 cents from the rate for 2021, 18 cents per mile driven for medical, or moving purposes for qualified active-duty members of the Armed Forces, up 2 cents from the rate for 2021 and.
56 cents per mile driven for business use, down 1.5 cents from the rate for 2020, 16 cents per mile driven for medical, or moving purposes for qualified active duty members of the Armed Forces, down 1 cent from the rate for 2020, and.
On the federal level, there is no requirement for employers to reimburse employees for mileage when using personal vehicles for company purposes. However, all employers are federally required to reimburse employees for any work-related expense to a point.
The IRS will also accept a written record, such as a diary, trip log or notebook, in which the employee notes each expense at or near the time it occurred. For mileage reimbursement, the record should contain the vehicle's beginning and ending odometer readings, the dates, and the purpose of the trip.
Typically, the reimbursement stays non-taxable as long as the mileage rate used for reimbursement does not exceed the IRS standard business rate ($0.585/mile for 2022).
