Transmittal Letter

A Transmittal Letter is a business letter and is formatted accordingly, it should include the recipient's address, sender's address, distribution list, a salutation and closing. It typically includes why it should receive the reader's consideration, and what the reader should do with it.

1Include heading with the date and recipient's address. Include a heading with your full name and company address, located in the top left corner of the page.2Greet the recipient appropriately.3Write the letter body.4Include a short closing paragraph.

A MEMO (or letter) of transmittal acts to. officially announce the release of the report, give the reader the background necessary to understand the report's importance, and. further establish the relationship between the writer and the reader.

A transmittal letter is a brief business letter sent along with another type of communication, such as a longer document like a proposal, a response to an inquiry or a payment. It provides a way to let the recipient understands what is being sent, why they received it, and who it is from.

A letter or memo of transmittal conveys the report to the person requesting it, or the primary audience for the report. It provides a context for reading the report. Unlike the report proper, a letter of transmittal may use I and be less formal in tone than the rest of the report.

Make sure to tell the recipient what you are sending and why you are sending the document. Make a summary of all the key aspects and the purpose of the document. Add in any and all special information which would aid in the understanding of the recipient.

A transmittal or cover letter accompanies a larger item, usually a document. The transmittal letter provides the recipient with a specific context in which to place the larger document and simultaneously gives the sender a permanent record of having sent the material. Transmittal letters are usually brief.

A transmittal document is a kind of "packing slip" for a document or collection of documents that are transferred from one company to another. The transmittal might be just the front page in an extensive document. But more often it is a separate document file that contains details of the documents that are sent.