[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP Code] Subject: Notice of Past Due Account — Statement of Services Dear [Recipient's Name], I hope this letter finds you well. We are writing to bring an important matter to your attention regarding the outstanding balance on your account with [Your Company Name]. As per our records, your account is currently past due with a balance of [Amount Due]. It is important for us to communicate the details of your account and the services provided to you. Enclosed with this letter, you will find a detailed Statement of Services, which highlights each service provided, along with the respective dates and charges associated. We kindly request you to review the statement carefully to identify any discrepancies or misunderstandings that may have occurred. During our previous attempts to contact you, we understand that unforeseen circumstances may have hindered your ability to make the necessary payment. We empathize with your situation and are willing to work with you to resolve this matter in a mutually acceptable manner. Our goal is to maintain a positive and long-lasting relationship with our valued clients. To offer you some options to settle the outstanding balance, we propose the following: Option 1: Full Payment — If you are able to settle the entire amount by [Due Date], we would greatly appreciate it. This will help alleviate any further inconvenience and potential consequences associated with the delinquent account. Option 2: Installment Plan — If making a lump sum payment is not feasible, we are open to discussing an installment plan. We believe in offering flexibility and understanding, provided both parties can reach an agreement. Please contact our office at [Phone Number] or reply to this letter to discuss the terms and conditions of the proposed installment plan. Option 3: Dispute Resolution — In case you believe there are any errors or disputes on your account, we encourage you to promptly notify us so that we can resolve the matter accordingly. We take our commitment to customer satisfaction seriously and will investigate any concerns brought to our attention. We kindly request you to take immediate action to prevent any further repercussions to your account. Failure to respond or make arrangements within the next 14 days may result in escalated collection efforts, including legal action, which we aim to avoid. At [Your Company Name], we value your business and appreciate the opportunity to serve you. We understand that unfortunate circumstances can arise, causing financial strain, but we are confident that we can find a solution together. Please feel free to reach out to us at any time, either by phone, email, or by visiting our office during business hours. Thank you for your attention to this matter. We look forward to resolving this account in a prompt and amicable manner. Sincerely, [Your Name] [Your Title] [Your Company Name]
Illinois Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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FAQ
Here are some of the details a demand letter needs to include: Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment.
Look to this example for how to word past due notices on a first attempt: Hello [Customer Name], ing to our records, payment for invoice [Invoice Number] was due on [Due Date] which is now [Number of Days] past due. A copy of the original invoice is attached for easy reference.
Hi [Client Name], This is a friendly reminder that your account is now overdue. ing to our records, the amount of $xx is now 7 days past due. In case the invoice wasn't received, a copy is attached.
The main body should be informative about the reason behind writing the letter and the pending payment to be made. In conclusion, thank the recipient and then end the main body content. Inclusion of any informal information in the letter should be avoided. Keep the tone of the letter polite and respectful.
What do you include in a debt collection letter? The amount the debtor owes you, including any interest (attach the original invoice as well); The initial date of payment and the new date of payment; Clear instructions on how to pay the outstanding debt (banking details, etc);
This collection letter is another reminder that the amount of [include outstanding amount] due on [include due date] remains unpaid. Please pay this amount as soon as possible / within the stated time frame, X days from the date at the top of this collection letter [include payment instructions].
Dear Company A, This is a friendly reminder that your account has a past due balance of $X. xx. Attached are the invoices we show to be unpaid; please check your records and if you find that these have already paid, please contact me at 713-555-5555.
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
