Dear [Client's Name], I hope this letter finds you well. As per our recent conversation regarding the required documents for your upcoming trip to Hawaii, I am pleased to enclose the photocopies of the important documents you will need for your visit. 1. Passport Copies: To ensure a hassle-free journey, I have included copies of your passport pages showcasing your personal details and the validity dates. Remember to carry both the original passport and these photocopies while traveling. 2. Flight Itinerary: Attached, you will find a detailed itinerary of your flight to Hawaii, including departure and arrival dates, times, and flight numbers. Kindly cross-check the information and let us know if any changes or corrections are required. 3. Hotel Reservation Confirmation: I have enclosed the photocopy of your confirmed hotel reservation, outlining the dates of your stay, room type, and any additional services you might have requested. Verify the details, and inform us immediately if there are any discrepancies. 4. Travel Insurance Documents: Your safety is our utmost priority. Therefore, I have included photocopies of your travel insurance policy, which offers comprehensive coverage throughout your time in Hawaii. It is essential to keep both the originals and copies readily accessible during your trip. 5. Car Rental Agreement: If you have opted for a rental car during your stay, I have enclosed the photocopy of the rental agreement, highlighting the car type, rental period, terms, and conditions. Familiarize yourself with the information provided to avoid any inconveniences while collecting the vehicle. 6. Activity Vouchers: To enhance your experience in Hawaii, I have attached photocopies of your pre-booked activity vouchers. These include activities such as snorkeling, helicopter tours, and traditional luaus. Ensure the information matches your preferences and double-check the dates and timings for each event. Please review these enclosed photocopies thoroughly and inform us immediately if you notice any inaccuracies or have any concerns. It is essential to keep the original documents in a safe place throughout your trip and carry these photocopies for easy reference and verification. Should you require any further clarification or assistance, please do not hesitate to contact us. We hope you have a wonderful time exploring the beautiful islands of Hawaii. Warm regards, [Your Name] [Your Title/Organization Name] [Contact Information]
Hawaii Sample Letter to Client Enclosing Photocopies of Documents
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Find your name at the bottom of the closing salutation of the cover letter. Leave two line-space after the salutation and write ?Enclosure? for one document. If you have multiple documents to send, write ?Enclosures.? Give one line space after that and start listing the enclosures.
Write your cover letter. Under your name at the end of the letter, skip two lines. On the third line, write "Enclosure:" or "Enclosures:" if there are multiple documents. Skip a line after "Enclosures:" and then begin your list of enclosures.
Types of enclosures might include articles, images, resumes or other documents. For example, if you're writing a cover letter, you might add your resume as an enclosure. You don't have to mention an enclosure within the body of a letter.
When writing your letter, you should indicate any attachments or enclosures. You can do this by placing the word ?Attachment? or ?Enclosure? at the end of your letter, followed by a colon and the name of the document. If you have multiple documents, use the plural form.
The enclosure is typically mentioned at the end of the letter, after the closing, and is indicated by the word "Enclosure" or "Enclosures" followed by the number of documents included. For example, "Enclosure: 1 resume" or "Enclosures: 2 writing samples, 1 reference list."
The absolute simplest way to format your letter is just to write "Enclosures" followed by the number of them in parentheses. So, for example, if you were sending a product brochure and three photos, your notation would read "Enclosures (4)."
How to Include an Enclosure in the Cover Letter? First, ensure to make a list of documents you will send to the hiring manager. Find your name at the bottom of the closing salutation of the cover letter. Leave two line-space after the salutation and write ?Enclosure? for one document.
A transmittal or cover letter accompanies a larger item, usually a document. The transmittal letter provides the recipient with a specific context in which to place the larger document and simultaneously gives the sender a permanent record of having sent the material.
