Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Hawaii is a renowned destination for trade shows and exhibitions, offering stunning landscapes, a vibrant culture, and state-of-the-art facilities. When drafting a lease for the use of exhibit space at a trade show in Hawaii, it is crucial to consider several aspects to ensure a successful event. Here is a detailed description of the Hawaii Checklist of Matters to be considered in drafting such a lease: 1. Location: Begin by identifying the specific location within Hawaii where the trade show will take place. Consider factors such as accessibility, proximity to transportation hubs, accommodation options, and the target audience you wish to attract. 2. Space Requirements: Determine the required exhibit space based on the number of exhibitors, anticipated attendance, type of exhibits, and any special features or installations. Be sure to consider potential growth or expansion needs as well. 3. Duration: Define the length of the lease, including setup and breakdown days, as well as the specific trade show days. Discuss any potential extensions or early termination options depending on the exhibitors' requirements. 4. Cost and Payment: Outline the rental fees for the exhibit space, including any additional charges such as electricity, internet access, cleaning services, or security. Specify the payment schedule, deposit requirements, and any penalties related to late payments or cancellations. 5. Use Restrictions: Clearly state any restrictions on the use of exhibit space to ensure compliance with local laws, regulations, or facility rules. Consider factors such as noise levels, booth design, signage, and any prohibited items (such as hazardous materials). 6. Liability and Insurance: Determine the responsibility for insurance coverage, liability, and indemnification. Specify the required insurance limits for exhibitors and whether they need to include the lessor as an additional insured party. Ensure compliance with Hawaii's liability laws. 7. Maintenance and Repairs: Clarify the responsibilities for maintenance and repairs during the lease period. Specify who will handle regular cleaning, repairs to the space, and any damage caused by exhibitors. Discuss guidelines for returning the space in its original condition. 8. Security: Outline the security measures in place, such as on-site security personnel, video surveillance, or access control systems. Define any additional security requirements for exhibitors or their valuable merchandise during the event. 9. Permits and Licenses: Advise exhibitors on obtaining necessary permits or licenses required by local authorities for their specific trade show activities, such as selling or sampling products. 10. Force Mature: Include a clause that addresses unforeseen circumstances or events beyond the control of both parties which may disrupt or cancel the trade show, such as natural disasters, labor strikes, or government regulations. By considering these matters while drafting a lease for the use of exhibit space at a trade show in Hawaii, both lessors and exhibitors can ensure a smooth and successful event.
