Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Guam Checklist for Drafting a Lease or other Agreement for the use of Exhibit Space at Trade Show or an Exhibition Keywords: Guam, checklist, drafting, lease agreement, agreement, exhibit space, trade show, exhibition Introduction: When preparing a lease or agreement for the use of exhibit space at a trade show or exhibition in Guam, it is essential to cover all relevant details and obligations. This checklist outlines the key components that should be included in your document to ensure a smooth and successful event. While there may be variations based on specific requirements, here is a general checklist to guide you: 1. Identifying Parties: Clearly state the names and contact information of the lessor/organizer and lessee/exhibitor involved in the agreement. Include their legal entities, addresses, and any representatives involved. 2. Description of the Exhibit Space: Provide a detailed description of the exhibit space, including its physical address, dimensions, layout, and features. Attach a map or floor plan, highlighting the specific area allocated for the lessee's use. 3. Lease Term: Specify the lease period, start date, end date, and any provisions for early termination or extension. If the lease term is subject to show or exhibition dates, include those as well. 4. Rental Payment and Fees: State the rental amount, payment frequency, and due dates. Discuss any additional charges, such as utility fees, security deposits, or common area maintenance fees. Mention the consequences of late or non-payment. 5. Use of Exhibit Space: Define acceptable uses or limitations for the leased space, such as the display of specific products, services, or materials. Specify any prohibited items and activities to avoid conflicts or violations. 6. Insurance Requirements: Clearly outline the required insurance coverage, including general liability, workers' compensation, and property damage. Specify the minimum coverage amount, the responsible party, and the deadline for providing certificates of insurance. 7. Security and Safety: Detail security measures provided by the lessor, such as overnight security guards, surveillance cameras, or access control systems. Highlight any exhibitor responsibilities for securing their own space and property during non-operational hours. 8. Set-Up and Tear-Down: Specify the set-up and tear-down dates, access times, and any restrictions. Clarify details regarding shipping and receiving logistics, storage, handling, dray age, and waste disposal. 9. Promotional and Marketing Guidelines: Enlist marketing guidelines to ensure compliance with branding standards, sponsorship recognition, advertisement restrictions, and any agreed promotional activities. 10. Indemnification and Liability: Include a clause addressing liability and indemnification, stating that the lessee will be responsible for any damages, losses, claims, or legal actions resulting from their actions or omissions during the lease period. 11. Force Mature: Cover unforeseen circumstances or events beyond either party's control (e.g., natural disasters, acts of terrorism) and state the agreed-upon procedures for handling such situations. 12. Dispute Resolution: Specify the resolution method for any disputes or disagreements, such as mediation, arbitration, or litigation, and the applicable jurisdiction or governing law. Conclusion: By using this comprehensive checklist as a starting point, you can create a robust lease or agreement for the use of exhibit space at a trade show or exhibition in Guam. Tailor the checklist based on specific requirements or seek legal advice to ensure compliance with local laws and regulations.
