Dear [Client's Name], We hope this letter reaches you in good health and high spirits. We are writing to inform you of a recent discovery regarding a financial transaction between us. It has come to our attention that there has been an accidental overpayment on your part, and we wish to rectify this error promptly. After thorough review of our records, we noticed that an excess payment of [amount] was unintentionally made by you on [date] for the [product/service] you recently purchased. We deeply apologize for any inconvenience caused by this mistake and assure you that we are committed to resolving it swiftly. As a responsible and ethical business entity, we believe in maintaining transparency and adhering to the highest professional standards. Consequently, we would like to return the overpayment immediately. We kindly request your assistance in helping us accomplish this by either providing us with your preferred mode of reimbursement or by allowing us to apply the excess amount towards any future purchases you may wish to make with our company. To initiate the return process, please choose one of the following options: 1. Refund: If you desire a full refund of the overpaid amount, please reach out to our dedicated customer service department at [contact details]. Our team will guide you through the necessary steps and ensure a seamless refund process within [number of business days] from the acknowledgment of your request. 2. Credit toward future purchases: If you prefer to utilize the overpayment as a credit for your next transaction with us, kindly inform us by responding to this letter or contacting our customer service department at [contact details]. We will happily keep a record of the excess amount and apply it to any future purchases you make with our company, based on your instructions. Please be assured that regardless of the option you choose, we will handle the return process efficiently and with utmost care. We understand the value of timely and accurate transactions, and our team is committed to resolving this matter to your full satisfaction. Once again, we sincerely apologize for any inconvenience caused by this unintentional overpayment. We value your association with our company and appreciate your understanding in this matter. Should you have any further questions or concerns, please do not hesitate to contact us. We remain at your service and look forward to resolving this issue promptly. Yours sincerely, [Your Name] [Your Position] [Company Name] [Company Address] [City, State, ZIP] [Contact Information]
Guam Sample Letter for Return of Overpayment to Client
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How to fill out Guam Sample Letter For Return Of Overpayment To Client?
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FAQ
Ref: [Account or Invoice Number] Dear [Name of Recipient]: Thank you for your recent payment of [Payment Amount] which we received on [Date]. However, it appears that this is a duplicate payment. We previously received a separate payment of [Payment Amount] on [Date]. Therefore, I am refunding your second payment.
If a customer pays you more than the amount required to pay a debt in full, you can mark the invoice as paid in full and write off the overpayment.
Communicate with the customer about the overpayment as soon as possible and confirm how they would like to proceed. Options for handling overpayments are to either refund the amount or establish a credit for it.
Dear [Employee], A salary overpayment has been identified on a previous pay period and has been submitted to University Payroll & Benefits for processing. University Payroll & Benefits will send you notification of the overpayment along with the collection process needed to satisfy this debt.
How to Write a Refund Email Start with a polite and professional greeting. ... Clearly state the purpose of the email. ... Provide necessary information about the refund process. ... Offer alternatives if a refund is not possible. ... Express empathy and apologize if applicable.
I am writing this letter to request you the refund of Rs. 50,000, which I had paid as an advance for the 2 BHK flat. I had paid the money with a confirmation that I shall shift to your house, but due to the extension of COVID-19 guidelines, my office has decided to extend the work from home policy for six more months.
I acknowledge on [date] I received an over payment in the amount of $____________. I understand that [Company Name] will need to be reimbursed. I have selected the checked option below to repay the company. ? ____ Deduct the overpayment from my salary from next pay period.
How to write this credit letter: Carefully explain how much the customer has overpaid. Inform the client how you plan to correct the error. Offer additional service.
What to Include in Your Refund Request Letter Include details about the transaction. ... Explain why you are seeking a refund, but make sure that your reason falls within the refund policy. ... Include your contact information so that the business can reach you in case they would like to accept your refund request.
