Subject: Notification of Arrival of Parts — [Order ID/Reference number] Dear [Customer/Recipient's Name], We are pleased to inform you that the awaited parts for your [make/model] have arrived and are now ready for pick-up at our Georgia location. This letter is to notify you about the availability of the following parts: 1. [Part Name/Number]: [Description] In order to provide a smooth and efficient process, we kindly request you to carefully review the following information: 1. Order Details: — Order ID: [Order ID/Reference number— - Invoice Number: [Invoice number] — Date of Order: [Order date— - Date of Arrival: [Arrival date] 2. Collection Process: — Location: Our Georgia facility located at [Address] — Operation Hours: We operate from [Opening hours] on [Days of the week] — Contact Person: [Name of contact person] — Contact Details: [Contact person's phone number/email address] 3. Required Documents: — Valid ID: Please bring a valid identification document for identification purposes. — Original Order Receipt: Kindly provide the original order receipt as proof of purchase. 4. Terms and Conditions: — Inspection: Upon receipt, we highly recommend inspecting the parts for any damages or discrepancies. — Verification: Kindly ensure that the received parts are correct as per your order. Please note that failure to collect the parts within [XX] days from the date of this notification may result in the cancellation of your order and subsequent restocking fees. Furthermore, any damages or issues with the received parts need to be reported to us within [XX] days from the date of receipt to claim warranty or for replacement considerations. We value your satisfaction and are committed to providing you with top-notch service. If you have any further queries or require assistance with the collection process, please do not hesitate to contact our customer support team at [Customer support contact details]. Thank you for choosing our services. We look forward to serving you again in the future. Best regards, [Your Name] [Your Title] [Company Name] [Contact Information]
Georgia Sample Letter for Notification of Parts Arrival
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