Subject: Important Notice Regarding Late Payment of Outstanding Invoice [Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Position] [Company Name] [Company Address] [City, State, ZIP Code] Dear [Recipient's Name], I hope this letter finds you well. I am writing to bring to your attention the late payment of an outstanding invoice that is currently past due. This invoice was due on [Due Date], as agreed upon in our contract. As a valued customer, we understand that occasional delays may occur due to unforeseen circumstances. However, timely payments are crucial for maintaining a healthy business relationship. We kindly request your immediate attention and prompt action to settle this matter. Please find enclosed a detailed breakdown of the invoice in question: Invoice Number: [Insert Invoice Number] Invoice Date: [Insert Invoice Date] Original Amount Due: [Insert Amount Due] Late Payment Fee: [Insert Late Payment Fee] Current Amount Due: [Insert Current Amount Due] To ensure a smooth resolution, please arrange for the payment to be made within [Specify a Grace Period] from the date of this letter. You can remit the payment via [Preferred Payment Method], referencing the invoice number as a payment reference. If there are any concerns or discrepancies regarding the invoice, kindly reach out to us promptly so that we may resolve them. We greatly appreciate your prompt attention to this matter and your continued support. If the payment is already on its way, please disregard this notice. We value our business relationship and hope to continue serving your needs in the future. Should you require any further information or assistance, please feel free to contact our Accounts Receivable department at [Your Phone Number] or [Your Email Address]. We are always available to address any concerns or queries you may have. Thank you for your immediate attention, and we look forward to resolving this payment matter to our mutual satisfaction. Yours sincerely, [Your Full Name] [Your Job Title] [Company Name]
Georgia Sample Letter for Notification of Late Payment
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How to fill out Sample Letter For Notification Of Late Payment?
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A letter of explanation is simply a way to help resolve that red flag, which might include: A job change: If you change jobs, particularly in the time frame leading up to closing, you might need to explain why you made the switch. Issues on your credit report: Perhaps you were delinquent on past debt payments.
Dear [recipient's name], I write to you today in response to a letter I received from you, dated [insert date], about [insert number] of late payments on my loan from [insert date to date]. I am writing this letter today to explain to you the reasons for my delay.
There are a few guidelines that apply to writing a consumer explanation letter, regardless of the situation. Keep it short and to the point. ... Emphasize the circumstances that led to the issue. ... Explain how your finances have improved. ... Proofread your letter. ... Be nice.
Dear [Name], This is a friendly reminder that we haven't received payment for invoice [Invoice Number]. The payment was due on [Due Date]. We're not aware of any outstanding issues or reasons for non-payment, so we would like to respectfully ask you to make payment as soon as possible.
What should a late payment letter include? your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. original payment due date. a brief explanation that no payment has been received.
To Whom It May Concern: I am writing this letter to explain my late payments on my (mortgage/credit card) to (mortgage/credit card company) in (insert month/year). I am very distressed that this has ever happened to me, but I was <laid off>, <seriously injured>, <going through a death in family> .
The invoice was due on [Due Date], and payment is now overdue by [Number of Days Overdue]. Be advised that late payment interest may be applied if we do not receive payment within 30 days. Let us know when we can expect to receive payment for the outstanding invoice.
It's best when writing a letter of explanation to make it short and to the point. You'll want it to provide the recipient with the information they need, however. Be clear and offer as much relevant detail as possible since the person reading the letter will need to understand your situation.
