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Employees should primarily use company email systems for business. You cannot stop employees receiving personal emails. It is reasonable to allow some personal use of email, especially if you have employees who use their email for business purposes outside of normal working hours.
An acceptable use policy (AUP) is a document stipulating constraints and practices that a user must agree to for access to a corporate network or the Internet. Many businesses and educational facilities require that employees or students sign an acceptable use policy before being granted a network ID.
Fairness. If the company's management wants its employees to be content, there should be a degree of fairness and flexibility in the Web-use policy. While an employer might say employees cannot check their personal email at work, employees will likely do so.
What's in an Internet and Email Usage Policy. An internet and email usage policy in the workplace usually states that your employees shouldn't expect anything they create on their business computers to be private, and that such data belongs to the company.
You may decide to:limit personal use or restrict the websites employees can visit when web browsing;limit and control downloads;restrict access to sensitive company data;create guidelines covering use of social networks such as Facebook.
An issue specific security policy would be needed to guide use of the web, e-mail, and office equipment for personal use. 11. What is contingency planning?
An email policy is a policy a business will choose to implement in order to ensure that employee's use their email in a way that is aligned with the aims of the business. This means the policy will change for different organisations, but there are general terms which are usually standard for most organisations.
Personal use Employees are allowed to use their corporate email for some personal reasons. For example, employees can use their corporate email to: Register for classes or meetups. Send emails to friends and family as long as they don't spam or disclose confidential information.
Emails sent or received through a company email account are generally not considered private. Employers are free to monitor these communications, as long as there's a valid business purpose for doing so.