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An attorney letter of representation usually contains the following: your attorney's name and contact information (or the name of the law office/law firm representing you), the reason for legal representation (for example, personal injury, malpractice, divorce), a brief summary of the facts of your case,
Write the Salutation If you are addressing it to a member of the court staff, type "Dear Ms. Smith:" and include a colon after the person's name. If you are addressing the letter generally, type "Dear Clerk of Court:" and include a colon after the last word.
The opening paragraph states the legal issue the letter is addressing followed by the facts, a discussion of the law as it applies to the facts and a conclusion which is essentially the advice to the client. Often attorneys include headings to lead the client through this process to arrive at the same conclusion.
There are a few things you will need to include in your letter, such as the client's name and address, the date, and the purpose of the letter. You should also state the relevant facts of the case, and your legal argument. It is important to be clear and concise when writing a legal letter to a client.
Address the other party by courtesy title and name. If you plan to address the letter to a company and you don't know the name of the specific recipient, you can begin with ?Dear Sir or Madam? or ?To Whom It May Concern.?
In a business letter, the standard salutation is ?Dear.? Begin your letter with ?Dear [recipient's name]? and add a comma after the name. You may choose to address the recipient by an honorific paired with their last name or simply by their first and last name.
Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.