[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Statement of Services for Past Due/Delinquent Account Dear [Recipient's Name], I hope this letter finds you well. This correspondence serves as a Statement of Services for your past due/delinquent account with [Your Company's Name] regarding the services provided on [Service Dates]. We kindly request your immediate attention to resolve the outstanding balance of [Total Amount Due]. Account Details: Account Holder's Name: [Account Holder's Name] Account Number: [Account Number] Invoice Number(s): [Invoice Numbers] Outstanding Balance: [Total Amount Due] Due Date: [Due Date] We understand that circumstances may arise which could lead to difficulties in settling invoice payments on time. However, timely resolution of this matter is crucial in maintaining a healthy business relationship. The services rendered were vital in assisting you in accomplishing your [mention the purpose of the services]. The total amount due reflects the costs associated with the [describe the specific services provided, using relevant keywords] and any applicable taxes or charges. Options for Payment: To settle the past due/delinquent account, we offer a variety of convenient payment methods: 1. Online Payment: Visit our website at [Your Company's Website] and navigate to the "Payments" section to make an online payment using a credit/debit card or PayPal. 2. Bank Transfer: Transfer the outstanding amount directly to our bank account. Please contact our accounts department at [Accounts Department Phone Number] or [Accounts Department Email Address] for the necessary bank account details. 3. Mail a Check: Send a crossed check payable to [Your Company's Name] along with our reference invoice(s) to the following address: [Your Company's Name] [Account Receivables Department] [Address] [City, State, ZIP] Once the payment is successfully processed, please allow up to [Days for Processing] for our systems to update and reflect the settled account. In case you have any queries, require clarification, or wish to discuss payment options, please do not hesitate to contact our dedicated accounts department at [Accounts Department Phone Number] or [Accounts Department Email Address]. Our team is available [Days and Hours of Operation] to assist you promptly. We sincerely appreciate your prompt attention to this matter. Failure to resolve the outstanding balance within [Grace Period] may result in additional late payment fees and potential collection efforts in accordance with the terms and conditions outlined in the signed agreement. Thank you for your understanding and cooperation. We value your continued partnership with [Your Company's Name]. Yours sincerely, [Your Name] [Your Title/Position] [Your Company's Name]
Florida Sample Letter for conveying Statement of Services for past due or delinquent account
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How to fill out Sample Letter For Conveying Statement Of Services For Past Due Or Delinquent Account?
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Example of a Delinquent Account Credit Card One month, however, Mark forgets to make his payment and is contacted 30 days later by XYZ. He is told by XYZ that his account has become delinquent and that he should promptly make up for the lost payment in order to avoid incurring a negative impact on his credit score.
Tips to Write Overdue Payment Letters Use a Friendly Approach. ... Choose the Right Time to Send the Letter. ... Include All Necessary Details About the Outstanding Invoice. ... Show Empathy and Understanding for Your Customer's Situation. ... Suggest Alternative Payment Plans.
What do you include in a debt collection letter? The amount the debtor owes you, including any interest (attach the original invoice as well); The initial date of payment and the new date of payment; Clear instructions on how to pay the outstanding debt (banking details, etc);
The Third Collection Letter Template Your accounts is now days past due and you owe a total of $ . I regret to inform you that unless we receive payment in full by or work out an agreed upon payment plan by this date, we will have to turn your invoice over to a collection agency and/or our attorney.
Include the following details in your overdue invoice letter: Invoice number and date. Amount owing. Payment terms such as late fees. Reminders of previous letters. Instructions for payment (include links in emails) Your contact information.
You have to sound firm as well as professional. Add information like the account number, the number of days past due, the amount due, the account summary, the due date of payment, any invoice number, an invoice date, an invoice copy or more, etc. Do not forget to mention that you have previously contacted them.
Dear [Name], This is a friendly reminder that we haven't received payment for invoice [Invoice Number]. The payment was due on [Due Date]. We're not aware of any outstanding issues or reasons for non-payment, so we would like to respectfully ask you to make payment as soon as possible.
