[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Address] [City, State, ZIP] Subject: Notification of Late Payment — [Invoice/Payment] for [Service/Product] Dear [Recipient's Name], I hope this letter finds you well. I am writing to notify you about a significant matter regarding the late payment of the outstanding [invoice/payment] for the [service/product] provided by [Your Company Name]. As per our records, the payment for the aforementioned [invoice/payment] was due on [due date] in accordance with our agreed-upon terms and conditions. Unfortunately, we have not received the payment within the agreed-upon timeframe, creating a concern for us. We understand that unforeseen circumstances or oversight may have caused this delay. However, it is crucial to maintain a healthy payment cycle to ensure smooth operations for both parties involved. A prompt resolution is essential to avoid any adverse impact on our partnership. Attached with this letter, you will find a detailed copy of the invoice (or payment reminder) for your reference. The total amount due is [dollar amount]. We kindly request you to process the payment at the earliest convenience to avoid any further inconvenience. In light of this situation, we seek your cooperation and understanding, and we are open to discussing any concerns you may have. Should there be any issues related to the invoice or your ability to process the payment, please feel free to contact our dedicated accounts receivable department at [phone number] or via email at [email address]. We genuinely value our business relationship with you and aim to resolve this matter amicably. We consider this late payment an exception rather than a typical occurrence. Therefore, we request your immediate attention to this matter to facilitate a quick resolution. To ensure accurate tracking of payments, kindly provide confirmation once the payment has been successfully processed. It is our goal to update our records promptly to reflect the payment receipt. Thank you for your attention to this matter, and we anticipate a favorable response from your end. We truly appreciate your prompt action in resolving this late payment issue in the soonest possible time. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name]
Delaware Sample Letter for Notification of Late Payment
Description
How to fill out Sample Letter For Notification Of Late Payment?
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FAQ
I am contacting you as part of our outstanding invoices follow-up. The invoice number () of () for (service or product provided) was due on (due date). Unless mistaken, we still haven't received payment for the above. You will find a copy of the original invoice attached to this letter.
This is to inform you that invoice [Invoice Number] is now [Number of Days] overdue and requires your immediate attention. Our previous [Number] attempts to contact you have failed to receive a response. A copy of the original invoice and our previous past due letters are attached for your records.
Here are some of the details a demand letter needs to include: Your information and the debtors' information (contact details, address etc.) The date when the debt began and the amount of money owed. Details and dates of any disputes relating to this payment.
Dear [customer name], We are writing to inform you that [invoice #] is now [time] overdue. Our company has reached out to you multiple times requesting payment for the [product/service] that you received on January 15, 2023. However, as of writing, the funds still have not landed in our account.
The balance payment of Rs1,50,000 is now due for a long time. So, I request you to please release the payment as soon as possible. I have attached the bills for the laptop and the receipt of your payment. Do not hesitate to contact us in case you have any queries or inconveniences.
What To Include in an Overdue Invoice Letter A polite but firm reminder that an invoice is past due. A clear call to action, asking for immediate payment of the outstanding balance. Details about how and when customers can make their payments (e.g., bank account details, online links, etc.).
The payment was due on [Due Date]. We're not aware of any outstanding issues or reasons for non-payment, so we would like to respectfully ask you to make payment as soon as possible. Please let us know when we can expect to receive payment for this invoice. If you have any queries, don't hesitate to let us know.
The amount of $xx was due on [insert date]. We sent you a past due notice on [insert date] and did not receive a reply. This matter requires your urgent attention. Please send payment as soon as possible.
