Subject: District of Columbia Sample Letter to Client — Withdrawal of Representation Dear [Client's Name], I hope this letter finds you well. As your legal representative, it is with a heavy heart that I must inform you of my decision to withdraw from representing you in your ongoing legal matter. This decision has not been taken lightly and is driven by a few significant factors. I write this letter to explain the reasons behind this decision and to provide guidance on the next steps you should consider. The District of Columbia Sample Letter to Client — Withdrawal of Representation serves as a formal notice that we, as your legal counsel, have decided to terminate our professional relationship. We understand that this news may come as a surprise, but we believe it is in your best interest to seek alternative legal counsel to ensure the continued progress of your case. Although we have been dedicated to providing you with the highest level of legal representation, certain circumstances beyond our control have arisen, necessitating this unfortunate decision. It is essential to emphasize that our decision is not a reflection of your case's merit or its chances of success. Instead, factors such as conflicts of interest, inadequate communication, or other unforeseen circumstances (please specify if applicable to the situation) have led to this conclusion. We understand that a change in legal representation can be disconcerting, and we want to ensure that the transition is as smooth as possible for you. Therefore, we recommend that you consider identifying and engaging new legal counsel as promptly as possible. It is crucial to address any upcoming deadlines or court appearances promptly to avoid potential adverse effects on your case. If you choose to engage new legal representation, it is customary for your new attorney to formally notify us in writing regarding their substitution. Furthermore, we kindly request that you promptly provide us with the contact information of your new attorney so that we can coordinate the transfer of your legal documents and ensure a smooth handover. We genuinely regret having to take this course of action, but we firmly believe that it is in your best interest to continue your legal proceedings with new counsel. It is within our professional duty to uphold the highest ethical standards, even if it means stepping aside when necessary. Thank you for trusting us with your legal representation thus far. If you have any questions or concerns regarding the withdrawal or need clarification on the next steps, please do not hesitate to reach out to us within the next thirty (30) days. We wish you the best of luck in your future endeavors and remain at your disposal for any further assistance. Sincerely, [Your Name] [Law Firm Name] [Address] [City, State, Zip Code] [Phone Number] [Email Address] Note: It is important to tailor the content of this sample letter according to the specific circumstances of the withdrawal of representation while ensuring compliance with the applicable rules and regulations set forth by the District of Columbia Bar.
District of Columbia Sample Letter to Client - Withdrawal of Representation
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Thank you for allowing our firm to represent you in this matter. Our representation for this matter is now concluded and we are closing our file. We will give you your original file. Please make arrangements with our office to pick up your file within 60 days of the date of this letter.
Even if the matter is not pending before a tribunal, the ethics rules of most states provide that a lawyer cannot withdraw until he or she has taken reasonable steps to avoid foreseeable prejudice to the rights of his client, such as giving notice to the client, allowing time for employment of other counsel, delivering ...
The letter should: Tell the reader the date the business will close. Inform the reader of anything they need to do (such as pick up their dry cleaning, pay off their outstanding bill, or come in for the going out of business sale) Tell the reader where to direct their questions.
Here are a few of the most common ways to end a professional email: Best. Sincerely. Regards. Kind regards. Thank you. Warm wishes. With gratitude. Many thanks.
We are closing our file and we hope that this matter has been concluded to your satisfaction. [You may wish to advise the client of any file retrieval charge and outline the applicable file retention and destruction period.] If we can be of assistance to you on any other matter in the future, please let us know.
A disengagement letter serves to make clear that a client has ceased to be a current client for conflict of interest analysis.
Date the letter and specify when the case has concluded. The reason for the end of representation. Briefly note the reason why you will no longer be representing the client on the matter at hand?whether it's because the case has concluded or there's another reason (for example, if your practice is closing).
If a state-court complaint was just recently served but not filed, note the date by which the complaint must be filed with the court. Identify any applicable statute of limitations deadlines. State the obvious: ?After I withdraw, I will not be taking any action to address these or any other issues in your case.?
